IP Patent Litigation Paralegal

They are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join their team.

This role will be based in their New York office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Paralegal Manager in the New York office.

Position Summary

The IP Litigation Paralegal position will provide organizational and practice specific assistance to attorneys in the IP Litigation Department in preparing litigation cases from onset through post-trial including related research and analysis. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Assists with all aspects of patent, trademark and other IP litigation, including deposition and other discovery preparation, trial preparation, pre-trial compliance, trial, post-trial and appellate proceedings, including preparation for oral arguments, case strategy conferences and preparation and filing of motions and briefs electronically or manually

• Assists with all aspects of AIA trials (inter partes reviews, post-grant reviews), including document preparation, proofing, and filing, case management, deposition scheduling and management

• Assists with preparing and filing documents in post-grant patent proceedings (inter partes reviews and ex parte reexaminations) before Patent Trial and Appeal Board ("PTAB")

• Supports patent litigation, patent appeals and contested proceedings before the Patent Trial and Appeal Board (PTAB) and U.S. International Trade Commission (ITC)

• Creates and maintains organizational systems for case documents, document productions, and e-discovery

• Creates and maintains case schedules and calendars

• Reviews, analyzes and drafts discovery requests and responses, subpoenas, notices and other court pleadings and documents, including summarizing transcripts and other records

• Analyzes multiple document productions to identify client attorney privilege for organization into witness files and preparation of privilege logs

• Provides litigation related logistics, including legal discovery, research, trial preparation and support

• Prepares filings for in state and federal courts

• Prepares and sets-up for Markman hearings

• Identifies, investigates, collects, analyzes and organizes factual evidence, including deposition and witness outlines, and deposition and trial exhibits

• Assists with review and selection of documentation to in preparation of fact and expert witnesses

• Participates in the creation of databases, including coordination with outside vendors and internal resources

• Conducts database searches, review and coordination of productions and reports

• Identifies, calendars and complies with regulatory agency or court-imposed schedules and orders in accordance with local, state and federal rules and regulations, including coordinating and negotiating scheduling of case events such as depositions and conferences

• Conducts legal and factual research including investigating factual issues by review and analysis of documents, telephone interviews and field investigation

• Assumes responsibility for coordination, operation and interactions with trial support technology team

• Assists attorneys with case settlement, including gathering and organizing data and distribution of settlement materials

• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Candidates must have strong problem-solving skills, take initiative and use good judgment, excellent follow-up skills.

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Candidate must be a self-starter who can work independently with minimal supervision

Education & Prior Experience

• Bachelor’s Degree required, Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered

• Certified Paralegal a plus; Notary Public License or willingness to obtain one

• Minimum of 5 years of experience as a Patent Litigation Paralegal or similar within a law firm with demonstrated knowledge of complex issues within the Litigation practice area

• Patent trial experience, including exhibit preparation, witness preparation and management, knowledge of subpoena preparation, experience working with judicial assistants and trial presentation vendors, experience assisting attorneys in the courtroom.

Technology

• Experience with E-filing and litigation support applications such as Relativity, Concordance, and other 3rd-party applications

• Experience with the PTAB’s E2E filing system

• Working proficiency with Lexis-Nexis, Westlaw and internet search engines for research purposes.

• Working proficiency with Pacer and ECF filing procedures.

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook, and Adobe Acrobat.

• Proficiency in utilizing AI tools and software.

• Experience with iManage and/or Filesite is a plus.

• Exceptional computer skills with the ability to learn new software applications quickly.