What are the responsibilities and job description for the Administrative Assistant position at Ascension Global Staffing and Executive Search?
Our global law firm client is seeking an Administrative Assistant for their New York office. The Administrative Assistant position provides general in-office administrative support to the firm in a detail-oriented, efficient, and organized manner. This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multi-tasking while maintaining consistent and precise attention to details. Annual compensation commensurate with experience and ranging from $55,000 - $65,000 per year. This position is required to be in the office five days/week from 10:00am - 6:00pm.
Areas of focus and responsibilities
- Provide general in-office administrative support, working closely with Legal Secretaries and fee-earners
- Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters
- Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs
- Prepare letters and enclosures
- Prepare and submit expenses using Chrome River
- Photocopy, scan, and print documents
- Review and proofread documents
- Scan/e-file documents and provide back-up assistance with digital mail
- Assist with maintaining e-files and hard copy filing
- Provide Notary and witness services
- Assist other team and support departments
- Additional duties as required
- Coverage for front desk as needed
Skills and attributes
- Excellent written and verbal communication skills
- Ability to prioritize and multitask effectively
- Organized and detail oriented
- Strong knowledge of Word, Outlook, Excel
- Flexible attitude, enthusiastic and self-motivated
- Ability to work as part of a team as well as independently
- Able to adapt to changing priorities
- Flexibility to work overtime as requested/needed
Experience required
- Client service or administrative support experience desired.
- Commissioned Notary preferred.
Education requirements
- Bachelor’s Degree strongly preferred, high school degree or equivalent required.
Salary : $55,000 - $65,000