Litigation Legal Assistant

Ascendo Resources is partnering with a well-respected law firm client that is seeking an experienced Legal Administrative Assistant to provide comprehensive support within their fast-paced litigation practice in their Tampa office.

This role is ideal for a detail-oriented professional who thrives on managing multiple priorities while delivering exceptional service to attorneys and clients.

The position requires a strong understanding of legal administrative workflows, court procedures, and law firm technology, along with the ability to communicate effectively across all levels of the organization.

Key Responsibilities

• Provide administrative support to attorneys, managing a high volume of tasks and competing priorities
• Coordinate case intake, including opening new matters and assisting with conflicts checks
• Prepare, edit, and proofread legal documents, correspondence, and filings with a high level of accuracy
• File pleadings in both federal and state courts, ensuring compliance with all applicable rules and deadlines
• Maintain and track critical deadlines, calculate key dates, and ensure timely filings and submissions
• Manage attorney calendars, including scheduling client meetings, court appearances, and deadlines
• Assist with client billing processes, including time entry support, editing pre-bills, and coordinating invoice distribution
• Track and process expenses, reimbursements, and payments using firm systems
• Organize and maintain electronic and physical case files
• Handle incoming and outgoing communications, including phone calls, emails, and mail
• Coordinate logistics for client meetings and occasional business development events
• Collaborate with internal departments such as billing, records, and IT to ensure seamless operations

Qualifications

• 3–5 years of experience in a law firm environment, preferably supporting litigation practices
• Hands-on experience with both federal and state court filings required
• Proven ability to support multiple attorneys simultaneously
• Strong knowledge of court rules, procedures, and e-filing systems
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and the ability to manage deadlines effectively
• Proficiency with legal and business software, including Microsoft Office applications
• Ability to work both independently and collaboratively in a team environment

This is an excellent opportunity for a proactive legal professional who enjoys being a key contributor in a collaborative and client-focused setting.

Competitive salary and generous benefits offered.

To learn more, apply today!