Property Administrator

Established Commercial Property Management Firm seeks an experienced and motivated

Assistant Property Manager/Property Administrator to join the team in their

Candidates must have Commercial experience to be considered. MH experience is highly desired as well.

Starting salary up to $70K DOE plus great benefits and career development.

In this role, you will provide administrative and operational support to the assigned Property Manager(s) ensuring the highest level of quality, confidentiality, and professionalism.

Key Responsibilities:

General Administrative Support

1. Process invoices for portfolio properties on a regular and ongoing basis

2. Receive, prioritize and distribute mail and telephone correspondence, may draft written responses when

necessary.

3. Create and maintain an accurate and efficient filing system for tenant files, lease files, lease termination,

management agreements, vendor files, service agreements, vendor certificate of insurance, maintenance

contracts, policies and procedures manuals, property/portfolio manuals, tenant manuals, and electronic files.

4. Prepare business expense reports and ensure that all expenses are submitted for approval within one

business day of receipt.

5. Schedule and coordinate complex activities such as onsite & offsite meetings, conferences, monthly Property

Management meetings, department activities, and annual Company retreat.

6. Type and design general correspondence, memos, charts, tables, graphs, reports, presentations, etc.

7. Create and maintain visual presentations, flyers, direct mailings, newsletters, and other marketing materials

while adhering to the Company’s strict graphic standards on all documents and presentation materials.

8. Schedule and coordinate complex travel arrangements including airfare, hotel accommodations, and ground

transportation.

9. Participate in Administrative Assistants’ shared duties (i.e.: receptionist area coverage, kitchen duties, etc.)

10. Assist with special projects as needed.

Property Manager Support

1. Assist assigned Property Manager(s) with tenant, property owner, project developer, etc. relations by

preparing tenant welcome letters, renewal gifts, and written communication.

2. Dispatching maintenance personnel as directed by Property Manager(s).

3. Audit tenant lease files and tenant insurance certificates to assure compliance with company policies and

procedures.

4. Create and distribute building correspondence, building maintenance correspondence, and building holiday

notification as directed by assigned Property Manager(s).

5. Maintain YARDI database working with leasing admin including adding new tenant, lease, and billing

information, as well as management agreement and lease agreement abstracts.

6. Assist with various accounting tasks related to budgets, billing, Executive Summaries, property rent rolls,

tenant rent statements, billing change notices, tenant payments, tenant ledgers, accounts payables and

receivables, collections, etc.

7. Assist with the production and maintenance of property books and tenant manuals.

8. Prepare and distribute delinquency reports, rent increase reports, Tenant and Vendor Contact List including

emergency numbers, etc.

9. Assist in reviewing other legal documents and working with Legal Department with any documents relating to

property management, including but not limited to, Service Agreements, legal correspondence, etc.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to work as a team and follow any other job related instructions and to perform any other requested job-related duties. Team members are expected to perform these duties with an enthusiastic attitude and to assist wherever necessary to accomplish the Company’s overall goal

Employee Benefits | at a Glance

Proud to offer a comprehensive benefits package to all eligible

employees. Below is a brief listing of the current benefits provided.

MEDICAL INSURANCE / HEALTHCARE SAVINGS ACCOUNT (HSA)

Offers three medical plans administered by HealthEZ on the nationwide Aetna ASA

network. Each plan offers comprehensive medical and prescription coverage with open access to providers-no referrals

required. Pays a portion of the employee premium.

Participants in the High Deductible Health Plan (HDHP) are eligible to contribute to a Health Savings Account (HSA)

administered by Optum, allowing employees to set aside pre-tax dollars for qualified medical expenses.

Members also have access to 24/7 virtual care through Health at no cost.

DENTAL AND VISION INSURANCE

Offers dental and vision coverage through Guardian Life.

Vision

Guardian Davis Vision Network

o Members enjoy deeper discounts with in-network

providers including Costco, Walmart, Target, Pearle Vision,

Visionworks, and Warby Parker

Dental

Guardian DentalGuard Preferred PPO

Pays 100% of the employee-only

premium

HEALTH SAVINGS ACCOUNT

Employees enrolled in the

High Deductible Health Plan

(HDHP) may contribute to a

Health Savings Account (HSA) administered by

Optum. HSAs allow employees to save pre-tax

dollars for qualified medical expenses.

2025 Contribution Limits

o $4,300 individual / $8,550 family

Catch-up contribution (age 55 )

o Additional $1,000

Funds roll over each year and remain employee owned.

FLEXIBLE SPENDING ACCOUNTS

Offers Healthcare

FSA and Dependent Care FSA

accounts administered by

UpSwing, allowing employees

to pay for eligible medical and dependent care

expenses with pre-tax dollars.

Healthcare FSA:

o Contribute up to $3,300 per year.

Dependent Care FSA:

o Contribute up to $5,000 per household

($2,500 if married filing separately).

Both accounts offer a 75-day grace period after the

plan year to use remaining funds.

401(K) SAVINGS PLAN

Offers a 401(k)

savings plan through

Vanguard to provide

employees the potential for future financial

security for retirement. The plan also offers an

annual discretionary company match.

BASIC LIFE AND AD&D INSURANCE

Provides $50,000 in company paid

life and accidental

death & dismemberment (AD&D) coverage for

all full-time employees through Guardian Life.