What are the responsibilities and job description for the Front Desk Administrator position at ASC Process Systems?
SUMMARY OF FUNCTIONS:
Answer and log phone calls, greet and provide hospitality to guests, process incoming and outgoing mail, manage supplies and other clerical functions.
MAJOR DUTIES AND RESPONSIBILITIES:
- Answer, direct and log all incoming telephone calls into the OMS system.
- Assignment of calls and follow up with employees to ensure calls are handled and cleared.
- Sets up contacts in OMS with care to ensure no duplicate contacts are set up.
- Opens, stamps and distributes mail timely every day.
- Responsible for keeping adequate shirt supply inventory levels and for keeping the shirts organized and neat.
- Responsible for providing hospitality for guests and keeping conference rooms clean, orderly and stocked condition.
- Handles processing time off requests and informs employees if it’s approved or denied.
- Reports vacation schedule to Management weekly.
- Responsible for stocking and ordering office supplies and printer toner.
- Assists Managers with clerical duties when needed.
- Performs additional duties as requested by manager.
ORGANIZATIONAL RELATIONSHIPS:
Reports to the Office/Accounting Manager. Coordinates activities with all departments. Works closely with Production, Engineering, Purchasing, Logistics, Accounting, and Human Resources.
EXPERIENCEAND/OR EDUCATIONAL REQUIREMENTS:
High School diploma with 1-2 years working experience in related capacity is preferred. Good communication skills. Proficient with Microsoft Office. Type minimum 40 wpm. Attention to detail.
PHYSICAL REQUIREMENTS:
The following requirements are essential for safe performance of this job. Will have to spend long hours sitting and using the telephone, office equipment and computer. May also have to do some light lifting of supplies and materials from time to time.
WORK ENVIRONMENT:
This is a heavy manufacturing environment. Exposure to noise and dust/particles caused by welding and other fabrication activities associated with the production of industrial process equipment. The Receptionist may find the environment to be busy, and will need excellent organizational, time and stress management skills to complete the required tasks. Must be able to climb stairs.
Pay: $20.00 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $21