Financial Administrator

We are a small nonprofit looking to find someone who simply wants to supplement their income and is not looking for a full-time position. We are seeking a detail-oriented and organized Financial Administrator to join our team. The successful candidate will be responsible for managing financial records, preparing reports, and ensuring compliance with financial regulations. This role requires proficiency in financial software and a strong understanding of financial principles to support our organization's financial health. This is not a hybrid post; the candidate must work in the office. Finance professional responsible for managing all aspects of non-profit organization’s accounting, including recording transactions, processing accounts payable and receivable, generating financial reports, grant support, managing payroll, and preparing payroll filings, overseeing the entire financial record-keeping process according to generally accepted accounting principles (GAAP).Proficiency with QuickBooks, Excel, Word, Outlook and general computer skills required. Knowledge of Lightspeed Point of Sale and Wix a plus.Must be able to work independently without supervision.Works 4-5 hours weekly, essentially one day a week. DutiesThe Financial Manager shall be responsible for the day-to-day financial management of the Arts Council within policies and budget established by the Board;recommend financial policies and procedures;facilitate compliance with GAAP and standard accounting procedures;facilitate compliance with contracts, agreements and regulations;assist with strategic planning, forecasting and analysis;prepare financial reports;facilitate audit.The Financial Manager will work with the Treasurer and Executive Director on reporting to the Board.Assist with documentation, policies and proceduresOther duties as assigned by Executive DirectorACCOUNTINGRecording financial transactions in compliance with standard accounting principals (GAAP)Accounts Receivable - Record all receipts and deposits; collectionsAccounts Payable – Prepare bill payments and assure appropriate documentation of expensesPayroll – Human Resources Reporting, New Hire Reporting, New Employee intake documentation according to regulations, Management of Employee Files, Preparation of Payroll and related taxes and reporting.Preparation of Grant documents, budgets and final reports with Executive DirectorPrepare periodic financial reports with Treasurer and Executive DirectorWork with auditors in preparation of annual audit documentationFinancial analysis, research and projectionsPreparation of annual budgets with Executive Director and TreasurerGALLERYManage and support Lightspeed POS System and Interface with QuickBooksPrepare consignment distribution reports and checks monthlyTECHNOLOGYManage the organization’s financial accounting, monitoring and reporting systemsManage Point of Sale System; coordinate with database & marketing manager in useAssist with technology supportGRANT COMMITTEEAssist in monitoring applications for compliance with MSAC grant requirementsCoordinate with Program Manager in processing grants, paymentsPrepare distributionsManage files and documentationSCHOLARSHIP COMMITTEEPrepare distributionsManage files and documentationGENERAL SUPPORTOther duties as requested by Executive Director.ExperienceProven experience as a Financial Administrator or similar roleStrong knowledge of financial software applications (experience with specific software is a plus)Excellent analytical skills with attention to detailAbility to work independently as well as part of a teamStrong organizational skills and the ability to manage multiple tasks simultaneouslyExcellent communication skills, both written and verbalJoin us in this pivotal role where your expertise will contribute to the overall success of our organization. We look forward to welcoming a dedicated Financial Administrator who is eager to make an impact!