Payroll and Human Resources Generalist

General Summary

The Payroll and Human Resources Generalist performs complex duties following established procedures in the following areas: payroll, recruitment, records maintenance, budget, and employee onboarding and training. Involves frequent interaction with all Artis—Naples team members to assist with payroll, training, problem solving and questions. The preferred candidate will have a working knowledge of payroll and financial practices as well as human resources policies and procedures.

Essential Duties & Responsibilities (other duties may be assigned)

Payroll and Benefits Administration:

• Performs payroll accounting and administrative duties to support the Payroll and Benefits Manager as well as the Human Resources Director.
• Works in conjunction with the Payroll and Benefits Manager to process payroll, but can independently perform all the necessary payroll functions and processes.
• Ensures payroll compliance with federal, state, and local regulations, including tax reporting and payroll deductions.
• Assists with benefits administration, including employee enrollments, changes, and terminations.
• Reconciles payroll accounts and works closely with finance to resolve discrepancies.

Human Resources & Employee Relations:

• Assists the Human Resources Director with creating and maintaining the department budget.
• Serves as one of the main points of contact for the designated Human Resource Management (HRM) software for items related to HR, payroll, and workforce management solutions
• Coordinates and prepares job descriptions; ensures consistency and compliance in accordance with ADA and company standards, revises as necessary.
• Works with the Human Resources Director and the applicable department managers to develop employee onboarding and training plans.
• Maintains accurate and confidential employee records in compliance with legal and organizational requirements.
• Provides input in the planning and development of policies and procedures, including review and distribution with the Human Resources Director.
• Assists in the development and implementation of HR programs such as employee recognition, performance management, and professional development.
• Monitors compliance with Annual Review Process.

Recruitment & Talent Acquisition:

• Coordinate recruitment efforts for Artis—Naples; including writing and placing job ads.
• Review employee resumes, prescreen candidates, and assist with employee onboarding.
• Provides information and instruction to external and internal applicants relating to the application process, open position(s) and any other employment related activities.
• Collaborates with hiring managers to ensure job requirements and expectations are clearly defined and met.
• Manages the background check and pre-employment screening process.

Training & Compliance:

• Assists in developing and delivering employee training programs, including compliance training, onboarding, and professional development.
• Attends meetings, assists in the coordination, planning, and execution of activities (e.g., CPR training), and participates in special projects as assigned.
• Ensures compliance with all applicable employment laws, organizational policies, and industry best practices.
• Tracks and reports key HR metrics, such as turnover rates and training completion.

Employee Support & Engagement:

• Provides customer service, assistance and feedback to employees’ questions and/or concerns, while maintaining a professional and courteous manner.
• Takes appropriate steps to ensure problems are resolved and handled through appropriate channels, gets back to appropriate person(s) timely with resolution.
• Supports employee engagement initiatives and assists with planning company events and recognition programs.
• Observe safety requirements. Report safety issues and items requiring work orders to Supervisor or Safety & Security.
• Work effectively with all Artis—Naples team members.

QUALIFICATIONS

Education, Experience, Competencies and Core Values

Education/Experience

• Bachelor’s degree from accredited college or university in Business Administration, Finance, Human Resources or related field or equivalent experience.
• Certification in Human Resources SPHR or PHR preferred.
• Proficient computer skills with Windows and MS Office

Work Environment

The work environment is consistent with general office conditions, with moderate noise.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

https://artisnaples.org/about/employment