Administration Assistant

Job Overview
We are seeking a dynamic and detail-oriented Administrative Assistant to support our construction projects and office operations to assist with our company growth . This energetic role involves managing administrative tasks, coordinating communication, and ensuring smooth daily workflows within a fast-paced construction environment. The ideal candidate will demonstrate exceptional organizational skills, proficiency with office management tools, and a proactive attitude to keep projects on track and teams well-supported. This paid position offers an exciting opportunity to be an integral part of a thriving construction team, contributing to successful project execution and efficient office management.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer support.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of project documents and correspondence.
• Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and financial recordkeeping.
• Coordinate calendar management for project schedules, meetings, and personal assistant duties to ensure timely appointments and deadlines.
• Support office management activities such as ordering supplies, maintaining office equipment, and overseeing clerical operations.
• Proofread and review documents for accuracy, clarity, and professionalism before distribution.
• Assist with customer service inquiries related to construction projects, providing clear communication and support.

Requirements

• Proven experience in office management, clerical work, or administrative support within a construction or related environment.
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, QuickBooks, and general computer literacy.
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Bilingual (Spanish) abilities are highly desirable to assist diverse teams and clients.
• Experience with phone etiquette, filing systems, data entry, proofreading, and calendar management is essential.
• Demonstrated ability to handle customer support professionally while maintaining a positive attitude.
• Strong typing skills combined with attention to detail for accurate data entry and document review.
• Previous office experience in a construction or project-based setting is advantageous but not mandatory. Join us in supporting our construction teams by providing vital administrative assistance that keeps projects moving forward!