Executive Assistant/Office Manager

Introduction

Are you a poised, highly capable professional who thrives in fast-paced, high-stakes environments? ARServices is seeking an exceptional Executive Assistant/Office Manager to serve as a strategic partner to our CEO and manage critical office functions. This pivotal, high-visibility role is designed for someone who brings presence, precision, proactive leadership, sound judgment, discretion, emotional intelligence, and the ability to seamlessly handle strategic initiatives alongside operational details. The ideal candidate is organized, resourceful, composed under pressure, and skilled at managing complex calendars, communications, and executive workflows while upholding the highest standards of professionalism and confidentiality. The ability to obtain and maintain a Secret clearance is required.

Position Description

The Executive Assistant/Office Manager will provide direct, high-level support to the CEO and senior leadership, anticipating needs, managing competing priorities, ensuring seamless day-to-day operations, and serving as the primary point of contact for executive communications. This role combines strategic partnership with hands-on execution in a fast-moving government contracting environment focused on national security missions.

Location & Travel:

This is a full-time position based at ARServices Headquarters in Falls Church, VA, with occasional flexibility for evenings or weekends and minimal travel expected.

Corporate Overview

ARServices, Limited (ARServices) has delivered high-end consulting services across the Federal government for over 20 years. We specialize in providing innovative budget, financial, technical, and program management solutions. ARServices is purpose-built to address the complex challenges inherent to supporting national security missions. We combine the infrastructure and resources of a large business with agility, flexibility, and quick decision-making in our relentless pursuit of mission success. Headquartered in Falls Church, VA and maintaining a national presence, ARServices offers an exciting opportunity to shape the future while advancing your career.

A qualified candidate will perform the following duties and responsibilities, but are not limited to:

• Manage a dynamic executive calendar with precision and discretion, including scheduling, rescheduling, and prioritizing commitments.
• Serve as the primary point of contact for executive communications, requests, and inquiries from internal and external stakeholders.
• Coordinate internal and external meetings, including preparation and distribution of executive-level materials, agendas, and follow-up actions.
• Arrange complex domestic and international travel itineraries, accommodations, and logistics, adapting quickly to changing schedules.
• Draft, format, and edit professional documents, presentations, correspondence, and reports with a high degree of polish.
• Partner with senior leaders across HR, Finance, Operations, and other departments to support business objectives and strategic initiatives.
• Oversee office logistics, including vendor relationships, supply management, internal events, facility coordination, and general administrative support.
• Provide backup executive support to other senior leaders as needed.
• Maintain strict confidentiality and exercise excellent judgment in all interactions.
• All other duties as assigned.
  
  

Security Clearance Requirement: U.S. citizenship with the ability to obtain and maintain a Secret Security Clearance.

Required Qualifications

• 10 years of direct C-suite executive support experience within a government contracting (GovCon) or military environment.
• Advanced proficiency in Microsoft Outlook (calendar and email management), Excel (formulas, data analysis), PowerPoint, and Word (skills assessment required).
• Demonstrated sound judgment, emotional intelligence, strong executive presence, and composure under pressure.
• Highly organized with a proactive, solutions-driven approach and exceptional attention to detail.
• U.S. citizenship with ability to obtain a Secret clearance.
• Valid driver’s license and flexibility for occasional evenings or weekends.
  
  

Desired Qualifications

• Active Secret or Top Secret clearance.
• Bachelor’s degree in business administration or a related field.
• Experience supporting executives in government contracting or national security environments.
• Strong written communication and editing skills for executive-level materials.
  
  

ARServices is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.