What are the responsibilities and job description for the Accounts Payable Coordinator position at Arrowmont School of Arts and Crafts?
Description
The Accounts Payable Coordinator supports the organization’s financial accuracy and integrity by processing accounts payable transactions, maintaining complete documentation, and ensuring timely payments. This role partners with internal teams and external vendors while supporting broader accounting and compliance activities.
Responsibilities
QUALIFICATIONS, EDUCATION and EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, utilize frequent fine manipulation with hands and fingers, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Inclusion And Equal Opportunity Statement
Arrowmont is committed to creating an anti-racist, diverse and inclusive workforce and work environment and is proud to be an equal opportunity employer. Arrowmont strongly encourages people of color, women, LGBTQ individuals, people with disabilities, members of ethnic minorities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other applicable legally protected characteristics. Arrowmont is committed to compliance with all fair employment practices regarding citizenship and immigration status.
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Arrowmont School of Arts and Crafts to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.
The Accounts Payable Coordinator supports the organization’s financial accuracy and integrity by processing accounts payable transactions, maintaining complete documentation, and ensuring timely payments. This role partners with internal teams and external vendors while supporting broader accounting and compliance activities.
Responsibilities
- Process vendor invoices, employee reimbursements, and recurring payables in Sage 100 with proper approvals and documentation.
- Prepare and process payments using approved payment methods.
- Maintain organized accounts payable records and vendor documentation.
- Respond to vendor and staff inquiries regarding payments and expense processing.
- Support account reconciliations and month-end close activities.
- Assist with audit documentation, 1099 preparation, and compliance-related reporting.
- Follow established internal controls and accounting procedures.
- Additional duties as required.
QUALIFICATIONS, EDUCATION and EXPERIENCE:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Associate or bachelor's degree in accounting, Finance, or a related field, or an equivalent combination of education and relevant experience.
- 2 years of experience in accounts payable, general accounting, or related financial operations role.
- Hands-on experience with Sage 100 or a similar accounting system.
- Working knowledge of basic accounting principles, including expense coding and documentation standards.
- Strong attention to detail with a demonstrated commitment to accuracy and internal controls.
- Ability to manage routine deadlines while handling multiple transactions and priorities.
- Proficiency with Microsoft Excel and standard accounting or financial software.
- High level of professionalism and discretion when working with confidential financial information.
- Clear written and verbal communication skills and a collaborative, service-oriented approach.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, utilize frequent fine manipulation with hands and fingers, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Inclusion And Equal Opportunity Statement
Arrowmont is committed to creating an anti-racist, diverse and inclusive workforce and work environment and is proud to be an equal opportunity employer. Arrowmont strongly encourages people of color, women, LGBTQ individuals, people with disabilities, members of ethnic minorities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other applicable legally protected characteristics. Arrowmont is committed to compliance with all fair employment practices regarding citizenship and immigration status.
Consistent with the Americans with Disabilities Act (ADA), it is the policy of Arrowmont School of Arts and Crafts to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.