Secretary - Special Education Curriculum Coordinators

ROLE & PURPOSE

To provide secretarial services for the Special Education Curriculum Coordinators.

QUALIFICATIONS

EDUCATION/CERTIFICATION

• High School Diploma or equivalent from an accredited institution is required.

EXPERIENCE

• Three years of successful office experience

SPECIAL KNOWLEDGE/SKILLS

• Proficiency in general office skills.
• Must possess strong organizational skills, customer service, telephone etiquette, administration support, and positive interpersonal skills
• Working knowledge of accounting and bookkeeping
• Knowledgeable in curriculum documents
• Excellent oral and written communication skills
• Microsoft Office applications (Word, Outlook, Excel, PowerPoint, One Drive, etc.)
• Google Suite applications (Docs, G-Mail, Sheets, Slides, Drive, etc.)

MAJOR RESPONSIBILITIES & DUTIES

I. INSTRUCTIONAL MANAGEMENT

• Maintain all materials, curriculum guides, booklets, software, etc., for curricular and instructional services and supports.

II. SCHOOL/ORGANIZATIONAL CLIMATE

• Have a working knowledge of district policies and practices that relate to the department

III. SCHOOL/ORGANIZATIONAL IMPROVEMENT

• Provide clerical and secretarial duties as assigned, including, but not limited to, data entry and processing; spreadsheet and database formation; creating and generating reports, work orders, schedules, inventory on hand and reorder lists; other files, proposals, and documents as needed

IV. ADMINISTRATION & FISCAL/FACILITIES MANAGEMENT

• Track, calculate, generate, and input budgets; format and generate reports and purchase orders based on that information
• Monitor and balance monthly budget reports and grant reports

V. STUDENT MANAGEMENT

• Process, maintain, and track teachers' specialized certifications, campus support requests, interpreter requests, student information, and data

VI. SCHOOL/COMMUNITY RELATIONS

• Perform transactions related to instructional programs in a knowledgeable manner with parents, community, business, and education staff
• Develop, set up, and publish communications such as newsletters, flyers, and handbooks to parents, businesses, community and/or education staff.

VII. PROFESSIONAL GROWTH & DEVELOPMENT

• Attend professional development regarding district-wide systems, including data-based programs such as PEIMS and TEAMS
• Develop personal growth in electronic and/or computer-based systems, making the organization and department more efficient.

VIII. OTHER DUTIES

• Any other responsibilities as designated by the Curriculum Coordinator, and/or Director of Special Education.

IX. WORKING CONDITIONS

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

• Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting: Regular light lifting and carrying (less than 15 pounds)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress, with frequent interruptions.