HR Specialist - Administrative Projects

ROLE AND PURPOSE: To serve as Administrative Project Specialist to support the Senior Director of Human Resources and the Compensation, Benefits and Risk Management department.

QUALIFICATIONS:

Education/Certification:

• High School Diploma or equivalent from an accredited institution.
• Some college preferred

Experience:

• Minimum three years of experience in human resources or general clerical experience

Special Knowledge and Skills:

• Proficiency in general office skills, with experience in data entry and word processing
• Strong interpersonal and communication skills
• Strong organizational skills
• Proficient in Microsoft Office and Google Docs
• Knowledge of district policies and procedures
• Professional discretion in handling confidential matters and conflict management
• Knowledge of general compensation and employee benefits practices preferred
• Ability to perform assigned tasks with minimal supervision
• Bilingual (Spanish) Preferred

I. MAJOR RESPONSIBILITIES AND DUTIES

A. Serves as Support to the Senior Director of Human Resources, Director of Customer Service and Director of Recruiting

• Primary reporting relationship will be the Senior Director of Human Resources.
• Develops correspondence, memos, and other documents as required.
• Maintains office files and records related to the Human Resources Directors.
• Assists with data entry and maintenance of HR databases, reports, and personnel records.
• Provides exemplary customer service to all district employees on first-level Human Resources issues within the department.
• Answer phone calls and responds to inquiries or routes calls as appropriate.
• Monitors department email inboxes, responds to general inquiries, organizes or labels messages for follow-up.
• Support directors with team building activities.

B. Projects for Directors

• Responds to employee help requests and provides support related to medical leaves, compensation, benefits, recruiting and customer service.
• Assists with completing the quarterly HR Operations presentation and other assigned presentations.
• Customize queries to extract information from TEAMS/Frontline as requested.

C. Compensation

• Assist with job descriptions by identifying those requiring revision, sending them to supervisors for updates, and coordinating the review process with the HR Analyst.
• Enters stipends and differentials into the HRIS software.
• Assists with the formatting, editing, and revision of the Compensation Plan.
• Assists with collecting and organizing data for the annual TASB and general market reviews.
• Communicate changes in from HR/compensation team to payroll.

D. Medical Leaves

• Scans and organizes all case-related documents.
• Assists with performing absence audits.
• Assists with sending retirement packets to retirees and scheduling retirement meetings.
• Assists with processing return-to-work and/or exhaustion notifications.

E. Benefits

• Responds to employment verifications from National Benefit Services and benefit verification requests from employees.
• Responds to help requests from retirement vendors.
• Provides support for district employee wellness program
• Assists with medical or supplemental payment invoicing. Receives and processes benefit payments from employees.
• Assist employees in completing benefit enrollment forms.

F. Miscellaneous

• Identify opportunities to streamline HR processes such benefits enrollment or leave tracking.
• Performs other duties as assigned.

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment including computer and peripherals; standard instructional equipment
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours; occasional districtwide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress