What are the responsibilities and job description for the Administrative Assistant position at Arkansas Family Medicine?
Overview
Join our dynamic team as an Administrative Assistant and become the backbone of our office operations! This energetic role offers the opportunity to support daily administrative functions, streamline office processes, and ensure a smooth workflow across departments. You’ll be the first point of contact for visitors and clients, manage essential clerical tasks, and contribute to a positive, organized work environment. If you thrive in fast-paced settings, possess excellent organizational skills, and enjoy providing top-tier customer service, this position is perfect for you!
Duties
- Greet visitors at the front desk with professionalism and warmth, managing multi-line phone systems with confidence and courtesy
- Handle incoming calls using proper phone etiquette, directing inquiries efficiently and providing exceptional customer support
- Manage calendar appointments, schedule meetings, and coordinate office events to optimize team productivity
- Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
- Utilize computer skills with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to prepare reports, correspondence, and presentations
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping and invoicing
- Support office management activities including supply ordering, maintaining office equipment, and organizing files for easy access
Experience
- Proven office experience or clerical background demonstrating strong organizational skills and attention to detail
- Familiarity with multi-line phone systems, front desk operations, and professional phone etiquette.
- Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace tools, data entry, and proofreading skills
- Experience in customer service roles or as a receptionist—medical or dental receptionist experience is a plus—highlighting your ability to handle sensitive information discreetly
- Knowledge of office management practices such as calendar management, filing systems, and time management techniques
- Personal assistant experience or administrative support roles that showcase your ability to multitask efficiently in a fast-paced environment
This role offers a vibrant work atmosphere where your organizational talents will shine! We’re committed to fostering an inclusive environment that values proactive individuals eager to contribute their skills. If you’re ready to energize our office operations while advancing your career in administrative support, we want to hear from you!
Pay: $16.00 - $19.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
Salary : $16 - $19