What are the responsibilities and job description for the Administrative Support Specialist position at Arkansas Community Colleges?
Position Overview
Arkansas Community Colleges (ACC) is seeking an organized and detail-oriented Administrative Support Specialist to join our team. This role is ideal for a proactive professional who excels at providing exceptional support across various business functions. This position is full-time, Monday through Friday, with occasional weekend and overnight travel. The expected start date is July 1, 2026.
Key Responsibilities
Communication & Client Relations
- Draft, edit, and distribute professional written correspondence and reports
- Coordinate meetings, prepare agendas, and distribute meeting minutes
Organizational Excellence
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Prioritize multiple tasks and deadlines while maintaining attention to detail
Project Support
- Support project management initiatives
- Assist with budget tracking, expense reporting, and invoice processing
Core Competencies
- Exceptional written and verbal communication skills
- Superior organizational abilities with strong attention to detail
- Professional demeanor with excellent interpersonal skills
- Problem-solving mindset with ability to work independently
- Discretion in handling confidential and sensitive information
Preferred Qualifications
- Experience supporting executives, teams, or clients in a professional environment
- Background in project and/or event coordination
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with Google Workspace applications (Drive, Docs, Sheets, Forms, Calendar)
- Experience with Constant Contact or similar email marketing platforms
- Experience with Quickbooks or other accounting software
- Comfortable learning new software applications and digital tools
- Basic understanding of database management and data entry
What We Offer
- Collaborative and supportive work environment
- Opportunity to work on diverse projects, build skills, and network
- Flexible work arrangements with potential to work-from-home on occasion
- Health insurance options, retirement contributions, and paid leave time
To Apply
Email cover letter, three references, and resume to Collin Callaway at ccallaway@arkansascc.org. Applications will be accepted until the position is filled.
About Us
Arkansas Community Colleges (ACC) is a nonprofit membership association representing all 22 of the State’s public community and technical colleges. The organization was established in 1989, when faculty members at two-year institutions formed a professional development group to share ideas and promote student success— originally under the name Arkansas Association of Two-Year Colleges before rebranding in 2014. Today, ACC's mission is to facilitate the sharing of ideas, resources, and opportunities among its members in order to maximize the ability of members to meet the local workforce needs of students, communities, and business and industry.
Find Us
721 West 2nd Street
Little Rock, Arkansas 72201
www.arkansascc.org