HR Assistant

Position Summary

The HR Assistant provides administrative and operational support to the Human Resources department, assisting with daily HR functions including onboarding, employee records, HRIS maintenance, payroll preparation support, employee relations, and compliance documentation. This role works closely with the HR Manager and supports employees and managers across multiple restaurant locations.

This position requires regular on-site presence and availability during restaurant operating hours to effectively support operations and employees.

Key Responsibilities

HR Administration & Employee Support

• Assist with new hire onboarding, including employment documentation, I-9 processing, and HRIS setup
• Maintain accurate employee records (digital and physical) in compliance with company policy and legal requirements
• Respond to employee HR inquiries and communicate with employees face-to-face at restaurant locations
• Support managers with HR-related documentation and processes

HRIS & Data Management

• Support HRIS data entry, updates, and audits to ensure data accuracy
• Track employee status changes, job updates, and personnel actions
• Identify and resolve data discrepancies

Payroll Preparation Support

• Assist in gathering and reviewing payroll-related information, including timekeeping issues, pay adjustments, and employee changes
• Support pre-payroll audits to ensure accuracy prior to payroll processing
• Coordinate with managers to resolve payroll discrepancies

Employee Relations & Investigations

• Assist in gathering investigation details related to employee relations issues, including documentation and witness statements
• Communicate professionally with employees during investigations and follow-up
• Maintain confidentiality and proper documentation

Recruitment & Onboarding Support

• Coordinate interview scheduling and candidate communications
• Assist with offer letters, onboarding packets, and orientation logistics
• Track recruitment and onboarding progress

Compliance & Documentation

• Support compliance documentation including I-9s, policy acknowledgments, and required forms
• Assist with internal audits and record reviews
• Ensure documentation is completed, signed, and properly stored

Process & Workflow Support

• Assist with maintaining HR workflows, templates, and standard operating procedures
• Support process improvements and HR projects as assigned

Required

• High school diploma or equivalent (Associate's or bachelor's degree in HR, Business, or related field preferred)
• Strong organizational and time-management skills
• High attention to detail and ability to handle confidential information
• Comfortable working with technology, systems, and data
• Strong written and verbal communication skills
• Ability to travel locally to multiple restaurant locations

Preferred

• Prior HR, administrative, or office support experience
• Familiarity with HRIS and payroll systems Preferably (Paycom)
• Bilingual (English/Spanish) a plus
• Interest in pursuing a long-term career in Human Resources

What We Offer

• Free Manager Meal while visiting locations
• Vision & Dental
• Mileage reimbursement for work-related travel
• Laptop for remote work.
• Flexible Scheduling Mornings, Afternoon & Evenings
• Hands-on HR experience and mentorship

What You'll Gain

• Direct mentorship from an experienced HR Manager
• Hands-on exposure to HRIS systems, compliance, onboarding, and digital HR workflows
• Practical HR operations experience across multiple restaurant locations
• A stepping-stone role for future HR Generalist, Coordinator, or HRIS positions