What are the responsibilities and job description for the PT - Administrative Assistant IV, Entrepreneurial College position at Arizona Western College?
PT - Administrative Assistant IV, Entrepreneurial College
Salary
$15.15 per hour.
Summary Of Function
The Administrative Assistant IV oversees and directs the administrative support of the department, providing the second-highest level of administrative and clerical support. The position is the fourth level in the Administrative Support family.
Typical Duties
April 07, 2026
Application Procedure
The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
Arizona Western College
Human Resources
Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629
Email: Human.Resources@azwestern.edu
ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
Salary
$15.15 per hour.
Summary Of Function
The Administrative Assistant IV oversees and directs the administrative support of the department, providing the second-highest level of administrative and clerical support. The position is the fourth level in the Administrative Support family.
Typical Duties
- Serves Students. Oversees the division/department as the Administrative Assistant IV by answering phones, responding to inquiries in person, via email, and through other forms of communication. Liaison to all areas of the college and work on behalf of the Department by exercising judgment and discretion in all confidential matters of significance. Provides coverage for others while out of the office. Directs students to various locations on campus. Provides detailed information for students. Supplies program information. Directs students and answers inquiries.
- Calendar: schedules all appointments and calendaring for the supervisor. Reminds supervisor of meeting times. Sets up appointments for other staff in the department. Cancels and resets appointments. Creates travel arrangements for the supervisor and other department members. Supports Dean in the implementation of projects, managing daily work routines, meetings, priorities, and appointments, and maintaining digital files.
- Purchasing: Orders supplies for the office and staff. Creates requisitions and reviews invoices, P-card, and/or Travel card holder with monthly reconciliation duties. Completes all aspects of travel for the supervisor and division/department. Creates travel documents for the supervisor and other department members. Creates and manages budget reports. Assists the supervisor in writing and submitting grant applications, narrative reports, and performance improvement plans. Assists the supervisor in developing grant proposals, collecting, reviewing, and tracking equipment. Maintains documentation for grant projects. Assists division staff with class schedules, changes, and load sheets. May order books.
- Takes notes at meetings; department, division, committee, councils, or external meetings. Sorts mail and distributes mail daily. Runs reports. Creates and formats PowerPoint Presentations with content provided by the supervisor.
- Events: creates facilities requests, sets up events, and creates marketing materials. Reserve rooms. Researches and verifies information for program reports and special projects. Assists with planning.
- Supports and participates in strategic planning initiatives and performs other duties as assigned.
- Associate’s degree AND Four (4) years of clerical experience Or
- High School Diploma or equivalent and six (6) years of experience
- Applicants may indicate any additional language proficiencies in their application materials, including English/Spanish, as relevant to the position
- An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered
- N/A
- Non-Exempt
- Part-time
- Up to 19 hours per week
- Work flexible schedule to meet the program, department, and/or institutional needs, which may include Fridays, nights, and/or weekends
- Knowledge of and ability to interpret, apply, and follow college policies and procedures
- Knowledge of or ability to maintain organizational structure, workflow, and operating procedures
- Knowledge of supervisory principles, practices, and techniques
- Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications, especially those specific to the department operations
- Skill and ability to be self-directed and to manage one’s own time
- Skill in performing a variety of duties, often changing from one task to another of a different nature
- Ability to complete all departmental and/or institutional mandatory training or development
- Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
- Ability to work independently and contribute to a collaborative team environment
- Ability to provide assistance in a professional and supportive manner
- Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
- Ability to be flexible and supportive, positively and proactively assimilate change in a rapid growth environment
- Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
- Ability to supervise and schedule the work of others
- Ability to adapt to a dynamic workload and demands
- Ability to operate relevant equipment required to complete assigned responsibilities for the position
- Ability to adapt and maintain professional composure in emergent situations
- Ability to demonstrate integrity, professionalism, and civility in all job-related actions
- Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
- Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public
- Inside office environment with normal noise and lighting levels
- Work is performed in an open office environment with staff, students, and community contact and interruptions
- Prolonged periods sitting at a desk and working on a computer
- Prolonged periods of standing and/or walking
- May lift, carry, push, and/or pull, at times a minimum of 10 pounds
- Occasionally stoop, bend, kneel, crouch, reach, and/or twist
- No Travel Required
- Location: Yuma Campus
- Not Benefits Eligible
- The statements within this document describe the general nature, level, and type of work performed by the individual(s) assigned to this classification and are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified
- The institution and its designated representatives reserve the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice
April 07, 2026
Application Procedure
The following materials must be uploaded at the time of application. Any materials submitted via e-mail, fax, or mail will not be accepted. Applications missing any of the below requirements will be considered incomplete and will not be reviewed.
- Completed Application
- Resume or Curriculum Vitae (no more than 3 pages)
Arizona Western College
Human Resources
Phone: (928) 344-7505 / FAX: (928) 317-6001 / TTY: (928) 344-7629
Email: Human.Resources@azwestern.edu
ARIZONA WESTERN COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $15