Administrative Assistant III (Job 2943)

JOB TITLE:
Administrative Assistant III

JOB #:

2943

DIVISION:
Information Technology

HIRING SALARY:
$42,421.00 annualized ($20.40 hourly)

CLOSING DATE:
All positions are open until filled

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

This position is responsible for performing advanced administrative work associated with the Information Technology Division, including providing daily support functions for several ITD Managers and staff, and acting as a point contact for the Information Technology Division.

Essential functions include but are not limited to:

• Monitors and reconciles Weekly Exception Time Reporting and coordinates timekeeping activities with Payroll.
• Prepares limited services contracts, purchase requisitions, as well as job postings, amendments, and work orders within ITD, as directed.
• Schedules and coordinates various onsite and offsite meetings, including facilities setup, food and beverages, equipment setup, and audio conferencing. Assists with committee meetings, when needed.
• Assists hiring managers with the interview process for staffing needs, as requested.
• Coordinates responsibilities and duties with other support staff to ensure smooth operation of administrative and support functions.
• Assists with in-office setups for new employees and contractors, as well as with termination activities for departing employees and contractors.
• May compose correspondence involving matters of policy as well as routine ITD business functions.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proven their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

The successful candidate will have a high school diploma or GED and four years of increasingly responsible administrative experience in a fast-paced IT office environment. This position requires working knowledge of contracts, agreements, procurement, budgetary and/or accounting procedures; skills in MS Word, Excel, PowerPoint, Outlook, and productivity software with proficiency in open-source content management software; and the ability to work with confidential materials in a discreet manner, monitor deadlines and provide appropriate follow-up. This position also requires excellent written and oral communication skills, and effective planning, organizational and time management skills.

The preferred candidate will have knowledge of ITD programs, with ability to field questions and route requests to appropriate program areas.

Travel level: None

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-Exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer.