What are the responsibilities and job description for the Manager, Postdoctoral and Graduate Student Success position at Arizona State University?
Job Profile
Administrative Operations Manager 2
Job Family
Administrative Operations
Time Type
Full time
Max Pay – Depends On Experience
$78,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Manages the intermediate to complex operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.
Job Description
Position Salary Range:
This position provides oversight, direction and coordination of the activities and initiatives of the Office of Postdoctoral Affairs (“the Office”) affiliated with the Graduate College. Under the administrative direction of the executive director of graduate student and scholar success, the manager will design, implement, and assess activities and resources aimed at facilitating and enhancing all aspects of the postdoctoral experience. In addition to assuming operational oversight of postdoctoral hiring to align with faculty processes, this role oversees postdoctoral policies and handbook, supports external funding efforts, ensures appropriate mentoring, supports the academic units with onboarding and career development, and collaborates with the Postdoc Council to strengthen the postdoc community. The manager will ensure that the goals and objectives of the Office of Postdoctoral Affairs are accomplished in accordance with the directives, priorities, time and funding parameters of the institution. This position will also complement and leverage other initiatives within the Graduate College.
Essential Duties
ASU's Graduate College is at the forefront of advancing graduate education and research at the nation's most innovative university. In this role, you will directly contribute to building a supportive, inclusive workplace culture that enables our staff, faculty, and students to thrive. You'll have the opportunity to shape policies and practices that impact thousands of graduate assistants and postdocs across the university, while also influencing the future of graduate education nationally.
ASU offers a very generous benefits package, including comprehensive health and retirement benefits, over four weeks of vacation per year, twelve weeks of paid parental leave, a substantial tuition discount and many professional development opportunities. For more information about benefits and the total value of the compensation package visit https://cfo.asu.edu/benefits and https://cfo.asu.edu/compensation-estimator.
Business hours for the Graduate College are Monday - Friday, 8:00 a.m. - 5:00 p.m. ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. The Graduate College may have flexible work options available, such as staggered start and stop times, and possibly hybrid work where employees spend a portion of their regular workweek at their primary ASU work location and a portion working remotely.
Working Environment
The ASU Graduate College works collaboratively across all colleges to promote and support the integrity, quality, and vitality of ASU graduate programs including master’s degrees, professional degrees, and doctoral degrees. Our goal is to ensure university-wide standards of academic excellence and access in graduate programs and to enhance the impact of ASU’s graduate students and graduate education within the state, national, and global arenas. Central to this vision is the enhancement of the diversity of ASU’s graduate population as well as the development of innovative transdisciplinary graduate programs across the university.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$20010.htmld
To be considered, your application must include all of the following attachments:
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Administrative Operations Manager 2
Job Family
Administrative Operations
Time Type
Full time
Max Pay – Depends On Experience
$78,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Manages the intermediate to complex operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.
Job Description
Position Salary Range:
- $66,200.00 - $78,000.00 per year; DOE
This position provides oversight, direction and coordination of the activities and initiatives of the Office of Postdoctoral Affairs (“the Office”) affiliated with the Graduate College. Under the administrative direction of the executive director of graduate student and scholar success, the manager will design, implement, and assess activities and resources aimed at facilitating and enhancing all aspects of the postdoctoral experience. In addition to assuming operational oversight of postdoctoral hiring to align with faculty processes, this role oversees postdoctoral policies and handbook, supports external funding efforts, ensures appropriate mentoring, supports the academic units with onboarding and career development, and collaborates with the Postdoc Council to strengthen the postdoc community. The manager will ensure that the goals and objectives of the Office of Postdoctoral Affairs are accomplished in accordance with the directives, priorities, time and funding parameters of the institution. This position will also complement and leverage other initiatives within the Graduate College.
Essential Duties
- Manages the daily operations of the Office of Postdoctoral Affairs, including workflow coordination, communications, and alignment with Graduate College initiatives
- Designs, implements, and assesses postdoctoral programs and initiatives in accordance with National Postdoctoral Association best practices
- Oversees postdoctoral hiring processes, including review and approval of position requests, job postings, search plans, and offer letters to ensure compliance with university and ABOR policies
- Interprets and communicates academic personnel policies and procedures to faculty, staff, and academic units
- Assists units with the development of recruitment strategies, job postings, and hiring documentation to ensure compliance with applicable laws and university guidelines
- Develops and maintains postdoctoral policies, handbooks, templates, website, and online resources
- In partnership with academic units, facilitates onboarding, support, and evaluation processes for postdoctoral scholars, including annual reviews and exit procedures
- Plans and executes postdoctoral programs and events, including the postdoctoral scholar welcome, professional development workshops, National Postdoc Appreciation Week, and the Arizona Postdoctoral Research Conference
- Facilitates the ASU Postdoc Council and supports initiatives that strengthen postdoctoral community engagement and belonging
- Provides guidance and issue resolution support related to the postdoctoral experience, including grievance support as appropriate
- Supports development of mentoring and career development resources, including Individual Development Plans (IDPs), mentoring guidelines, and training modules
- Administers and coordinates internal funding opportunities for postdoctoral scholars and supports the development of external funding proposals and training grants
- Identifies and addresses barriers to postdoctoral participation in research and funding opportunities
- Collects, analyzes, and reports data on postdoctoral hiring, demographics, and program outcomes; develops dashboards and reports for leadership
- Monitors postdoctoral compensation trends, including salaries and benefits, and provides recommendations based on market analysis
- Develops and manages the Office budget in collaboration with business operations; ensures activities align with funding guidelines
- Builds and maintains partnerships with academic units, research centers, and internal and external stakeholders to support postdoctoral success
- Collaborates with institutional leadership and advisory groups to establish strategic priorities, goals, and annual plans
- Represents ASU in state, regional, and national postdoctoral networks and organizations
- May supervise student workers or interns supporting program activities
- PhD or doctorate
- Experience as a postdoctoral scholar or working with postdoctoral scholars
- Highly effective written and verbal communication skills
- Experience with principles, practices and procedures of human resource or academic personnel processes.
- Knowledge of University and ABOR policies and procedures, and applicable federal and state laws, pertaining to academic personnel matters
- Ability to work collaboratively in a team environment, subject to complex and changing dynamics and priorities
- Experience with establishing and maintaining effective working relationships and facilitating work teams
- Experience with program planning, student services and/or career development
- Experience working with multiple projects concurrently
- Knowledge of research funding and the demonstrated ability to develop proposals for external funding of projects
- Demonstrated knowledge of processes for disseminating results through presentations, reports, and publications
- Demonstrated knowledge of processes to conduct needs assessments, and experience designing and assessing programs through the use of surveys, focus groups and other data collection tools
ASU's Graduate College is at the forefront of advancing graduate education and research at the nation's most innovative university. In this role, you will directly contribute to building a supportive, inclusive workplace culture that enables our staff, faculty, and students to thrive. You'll have the opportunity to shape policies and practices that impact thousands of graduate assistants and postdocs across the university, while also influencing the future of graduate education nationally.
ASU offers a very generous benefits package, including comprehensive health and retirement benefits, over four weeks of vacation per year, twelve weeks of paid parental leave, a substantial tuition discount and many professional development opportunities. For more information about benefits and the total value of the compensation package visit https://cfo.asu.edu/benefits and https://cfo.asu.edu/compensation-estimator.
Business hours for the Graduate College are Monday - Friday, 8:00 a.m. - 5:00 p.m. ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. The Graduate College may have flexible work options available, such as staggered start and stop times, and possibly hybrid work where employees spend a portion of their regular workweek at their primary ASU work location and a portion working remotely.
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to walk or travel moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. May be required to perform tasks in the field within and/or across University campuses. Ability to clearly communicate to perform essential functions.
The ASU Graduate College works collaboratively across all colleges to promote and support the integrity, quality, and vitality of ASU graduate programs including master’s degrees, professional degrees, and doctoral degrees. Our goal is to ensure university-wide standards of academic excellence and access in graduate programs and to enhance the impact of ASU’s graduate students and graduate education within the state, national, and global arenas. Central to this vision is the enhancement of the diversity of ASU’s graduate population as well as the development of innovative transdisciplinary graduate programs across the university.
Driving Requirement
Driving is not required for this position.
Location:
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
Please use the link below to log in using single sign-on.
https://www.myworkday.com/asu/d/inst/1$9925/9925$20010.htmld
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Salary : $66,200 - $78,000