Administrative Assistant - Arizona Board of Regents

Job Profile:

Executive Assistant ABOR

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends On Experience:

$49,999.87 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Description:

The Administrative Assistant primarily serves as the office receptionist and provides support to the board office. Performs varied administrative tasks unique to the work unit requiring initiative and independent judgment.

Position Salary Range:

The anticipated hiring range is $40,000 - $50,000, depending on experience and qualifications.

Essential Duties:

• Provides administrative support including receiving and screening telephone calls, greeting and directing visitors, reviewing incoming mail, and maintaining and ordering supplies.
• Schedules meetings with internal staff, external groups and stakeholders.
• May handle all aspects of travel for board staff within the area assigned.
• Main contact with the building’s management office.
• Files, shreds and maintains database and other records.
• Works closely with other board office support staff for appropriate coverage and provides support to other areas within the board office as needed.
• Utilizes sound judgment when representing the board office and exhibits appropriate decision-making skills.
• Responsible for identifying issues of importance and resolving them independently.
• Responds to inquiries, problems, and non-routine situations by determining the approach or action to take by interpreting board guidelines, procedures, policies, and practices.
  
  

Desired Qualifications:

• Knowledge of office and administrative practices and principals.
• Skill in analytical and problem-solving techniques
• Skill in a variety of administrative functions including scheduling, calendaring, word processing and working with spreadsheets
• Skill in dealing with a wide range of topics including confidential and sensitive information
• Skill in developing and maintaining effective working relationships.
• Ability to communicate, verbally and in writing, effectively with tact and diplomacy with constituents of varied backgrounds.
• Be organized and have the ability to work in a fast-paced environment with frequent changing priorities.
• Knowledge of higher education and Arizona open meeting and public records laws preferred.
• Proficient in MS Office (Word, Outlook, Excel, PowerPoint, SharePoint, and Access), Adobe Acrobat, Zoom and the internet.
  
  

Minimum Qualifications:

Four years of secretarial or administrative experience; OR certificate in secretarial studies and three years of secretarial or administrative experience OR any equivalent combination of experience and/or education from which comparable knowledge, skill, and abilities have been achieved.

Working Environment:

The Arizona Board of Regents is an equal employment opportunity and affirmative action employer.

Benefits:

• This is a full-time position with health and dental benefits. This position will be enrolled in either the Arizona State Retirement System or the ORP. Tuition reduction benefits to Arizona public universities are available to employees and their dependents.
  
  

How To Apply:

Applicants should send cover letter, resume and the names and contact information of three professional references who are able to speak to the qualifications listed above.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Phoenix

Funding:

No Federal Funding

Instructions To Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20222.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV
  
  

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.