Accounts Payable (AP) Clerk

ARES Corporation is seeking a highly motivated and detail-oriented Accounts Payable (AP) Clerk to join our accounting team. The primary responsibility of this role is to process vendor invoices accurately and timely, reconcile statements, and manage the full cycle of accounts payable within our ERP system. The successful candidate must have proven, hands-on experience utilizing Deltek Costpoint for AP processing, specifically in a government contracting or project-based environment.

This position is available as a Temporary engagement (with the possibility of becoming Temp-to-Permanent for the right candidate). The position will begin as an in-person role located in our Tyson’s Corner office and will transition to a hybrid role where one to two days of in-office work will be required. 

Key Responsibilities

• Full-Cycle AP Processing:
  • Review, verify, and process a high volume of vendor invoices, ensuring proper coding, approvals, and compliance with company policies.
  • Match purchase orders (PO) to invoices within Deltek Costpoint.
  • Process expense reports, credit memos, and payment requests.
• Deltek Costpoint Management:
  • Expertly utilize Deltek Costpoint for all AP functions, including voucher entry, vendor setup and maintenance, and payment runs.
  • Process and manage government contractor-specific AP requirements within the Costpoint system.
• Vendor and Payment Management:
  • Prepare and execute weekly payment runs (ACH, checks, wire transfers).
  • Respond to vendor inquiries, resolve billing discrepancies, and reconcile vendor statements promptly and professionally.
  • Maintain organized and accurate electronic and physical AP files and documentation.
• Month-End Support:
  • Assist with month-end closing procedures, including preparing and posting necessary accruals related to AP.
  • Ensure all transactions are recorded in the correct accounting period.
• Compliance & Audit:
  • Assist in the preparation of annual 1099 forms.
  • Support internal and external audit requests by providing required documentation.

Required Qualifications

• Education: High school diploma or equivalent required; associate’s degree in accounting or finance is a plus.
• Experience: Minimum of 2-3 years of progressive experience in Accounts Payable.
• System Expertise: Demonstrable, hands-on experience with Deltek Costpoint is a must. Candidates without Costpoint AP experience will not be considered.
• Technical Skills: Proficient with Microsoft Office Suite, especially Excel.
• Knowledge: Solid understanding of basic accounting principles and AP best practices.

Desired Attributes

• Detail-Oriented: Exceptional attention to detail and accuracy is critical.
• Organizational Skills: Excellent time management and organizational skills, with the ability to prioritize and meet deadlines in a fast-paced environment.
• Communication: Strong written and verbal communication skills for interacting with internal departments and external vendors.
• Problem-Solving: Proven ability to identify and resolve complex AP issues and discrepancies.

 ARES Benefits:

• ARES offers a competitive compensation and benefit package. Full time employees may participate in:
• Medical Insurance
• Dental Insurance
• Vision Insurance
• HSA/FSA Accounts
• Life & Disability Insurance
• Critical Illness & Accident Insurance
• ESOP
• 401(k) Plan
• Paid Time Off & Holiday

ARES is an equal opportunity employer and complies with E-Verify. We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a).