Admin Manager

Job Title: Admin Manager

Reports To: General Manager

Department: Operations

Status : Exempt

Date: July 2025

Broad Functions: The Admin Manager is responsible for comprehensive administrative

operations including payroll processing, human resources support, financial reconciliation, and

operational assistance. This role requires strong organizational skills and the ability to manage

multiple systems while providing backup support across various departments.

Main Duties and Responsibilities:

1. Edit daily punch errors in time keeping system and finalize payroll processing

2. Prepare and send payroll deductions, create associate logs, complete payroll checklists,

verify paychecks match roster and coordinate distribution

3. Complete I-9 process for all new hires and update expired documentation

4. Complete status changes including address updates, department transfers, promotions,

and terminations

5. Upload progressive counseling and maintain tracking system

6. Maintain secure personnel files and prepare orientation materials

7. Manage badging applications/renewals and parking pass processes

8. Order supplies, uniforms, and shoes for crew with toll reimbursement processing

9. Enter vendor invoices into WEPEX for non-F&B retail general expenses

10. Manage cash variance tracking, void/comp tracking, and draft cash policy violation

documentation

11. Handle change orders, Tidel maintenance and monthly audits (where applicable)

12. Process airline vouchers (where applicable)

13. Generate micro cards for cashiers and open IT/system-related tickets

14. Maintain facilities key management (where applicable)

15. Communicate with property management (if applicable) and vendors regarding

credits/returns

16. Manage attendance tracking and systems such as E-Voice

17. Manage liquidation communications and resolution processes

Skills and Qualifications

1. Minimum of an associate degree or High School diploma with the equivalent

experience

2. 3 year’s general administrative assistant background.

3. Strong attention to detail and organizational abilities

4. Excellent communication and coordination skills

5. Ability to multitask and prioritize in a fast-paced environment while having accuracy in

entry of all systems

6. Experience with payroll, HR processes, and financial reconciliation preferred

7. Strong knowledge of MS Office Suite (Word, Excel, Power point).

8. Must be able to interact and communicate with individuals at all levels of the

company.

9. Must be able to work in a multicultural environment.

10. Must be self-motivated and be able to perform with minimum supervision.

11. Good organizational skills and time management skills.

Physical Demands:

The physical demands described here are representative of those that must be met by an

associate to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions.

While performing the duties of this job, the employee operates in an office environment. This

role routinely uses standard office equipment such as computers, phones, photocopiers, filing

cabinets and fax machines. This is largely a sedentary role and requires color determination

vision (no color blindness) and to sit for extended periods of time in front of the computer. This

position would require the ability to lift files, open filing cabinets and bend or stand on a stool

as necessary. This position requires the ability to occasionally lift office products and supplies,

up to 20 pounds. Some bending and/or lifting of supplies and mail in/out materials from time

to time may be required.

EEOC Statement:

Ware an equal opportunity employer committed to building a diverse team and fostering an inclusive environment where employees feel empowered to bring their authentic selves to work. We welcome applications from all qualified candidates regardless of race, color, religion, gender identity, sexual orientation, national origin, age, disability status, or veteran status.