Administrative Assistant Receptionist

Area Energy & Electric provides our clients with the ultimate value from concept through operations of their most important facilities. Our focus is on customers who value high-touch service and reliability, and we forge long-lasting relationships that extend far beyond the duration of a project.

Duties & Responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, and forms.
• Plan, organize, and schedule meetings.
• Enter service calls, type proposals, letters, and reports.
• Maintain filing system, contact database, employee list, and inventory.
• Support invoice processing and accounting entry.
• Correspond with customers and vendors to assist accounting processes.
  
  
  

Position Requirements

• High school diploma or equivalent
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• Highly organized and solution-oriented individual
• Must be experienced in MS Office applications: Outlook, Microsoft Word, Excel
• Precision in data entry
• Willing to cross-train on all administrative operations and responsibilities
• Mature communication and customer service skills