What are the responsibilities and job description for the Administrative Support Specialist position at Arden Engineering Constructors?
Arden Engineering Constructors, LLC is a well-established company that has set the standards for exceptional quality, on-time service, and wrapped itself in friendly customer service. Arden has proven itself as a place to provide career opportunities for an individual to master their craft, earn competitive wages, and to make an impact in the lives of our employees, customers, and community.
While working for us expect to work in an environment that is employee centric or in other words employee focused and most of all where your hard work is appreciated, recognized, and rewarded. The success of the company and your future is directly impacted by your daily contributions. If you are looking to be a part of something more than just a job – Make the move, apply today!
Arden Engineering Constructors, LLC has been waiting for you!
We are seeking an Administrative Assistant to become an integral part of our accounting division at Arden Engineering Constructors! This position will be responsible utilizing standard department processes while focusing on customer and employee satisfaction. This position is located in Pawtucket, Rhode Island.
Responsibilities:
- Answer all incoming calls
- Greet Visitors
- Create envelopes & labels for the mail
- Open and sort mail
- Stamp (date) all invoices that we receive by mail
- Enter all construction invoices into Accounts Payable
- File packing slips
- Give out purchase orders when employees call
- Type documents for project managers or other employees who need assistance
- Send out W-9's to those who request them
- Order office supplies
- Create Fed-Ex labels and schedule pick up
- File A/P paid invoices
- Add funds for postages when needed
- Update the Arden phone extension list
- Any other tasks that my be assigned
Qualifications:
- A minimum of 2-3 years of administrative experience.
- Experience with Microsoft Office 365 preferred
- Positive can-do personality and ability to be forward thinking.
- Highly organized, detail-oriented self-starter who is resourceful and can think outside the box.
- Strong organizational skills and the ability to be extremely flexible while managing priorities with minimal supervision.
- Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Build strong working relationships with colleagues.
About Us:
Arden Building Companies, LLC is the holding company for Arden Engineering Constructors, Corporate Mechanical of New England, Earthwise Energy Technologies, MJ Daly, and Unique Metal Works. Our comprehensive skill sets cover a wide range of services, including mechanical, electrical, and fire protection construction, service, maintenance, and building automation. With our extensive experience and talented teams, we provide the utmost level of quality and solutions for the demands of today’s complex building systems. We are New England’s premier mechanical contractor.
Arden Building Companies, LLC is an equal opportunity employer. Our success directly reflects the skills, experience, and dedication our people. To help them succeed, we strive to provide a positive, productive work environment based upon both mutual respect and a commitment to compliance with all federal, state, and local laws. We recruit, hire, train, and promote employees without discriminating based on race, color, religion, gender, national origin, marital status, age, disability, or veteran status. All our employees share the responsibility for supporting our policies for a harassment-free and drug-free workplace.