What are the responsibilities and job description for the Travel Assistant position at Arctic Slope Native Association LTD?
Brief Summary:
Provide operational and administrative support to the management of Arctic Slope Native Association, Ltd and Samuel Simmonds Memorial Hospital staff and patient travel including air travel, ground transportation and lodging.
Qualifications:
- High school diploma or general education degree (GED) required. Associate Degree in Business Administration or related field preferred.
- Three years of work experience in medical travel, coordination of health services, patient services, administrative assistance in health, social or public services, or any combination of related experience, required.
- Inupiat speaking preferred.
Essential Job Functions
- Ensure compliance with ASNA Travel Policies, SSMH Patient Travel Policies, and State of Alaska Medicaid Travel Policies.
- Advise employees of travel policy requirements and oversee training sessions for new employees.
- Assist in maintaining travel-reporting structure to provide travel information to departments.
- Assist in analyzing travel for a variety of department travel related issues; including trip cancellations, lodging preference and insurance inquiries.
- Assist in developing reports for senior management.
- Investigate, review, address, and resolve critical areas of concern on travel related issues, policy compliance, and exception procedures.
- Assist Travel Director in maintaining effective relationships with department directors, employees, and patient travelers.
- Create in state, domestic and international travel itineraries including air, hotel, ground transportation, and other travel related needs.
- Assist with the close out of travel expense reports.
- Responsible for the use and security of the ASNA credit card for travel purposes.
- Act as a liaison for vendors.
- Manage day-to-day vendor relationships.
- Generate Travel Records for payment process.
- Maintain and track Concur expense report.
- Maintain Travel Software and all data entry of approved travel authorizations. Track all changes of each line items and detailed information for billing.
- Must be able to respond to call outs and work weekends when needed.
- Maintain strict confidentially with records and travel arrangements.
Arctic Slope Native Association, Ltd.: Exercises its rights in Native Hire Preference, Contracting/Subcontracting and Employment Practices applicable by law Is committed to maintaining a drug free, smoke free workplace.