Electrical Operations Coordinator

Operations Coordinator (Field Service / Electrical) — Help Us Build ArcPoint

ArcPoint Electric Solutions is growing fast, and we’re looking for an Operations Coordinator who wants to come in, work hard, and help build a company the right way—organized, safety-first, and execution-obsessed. This role is perfect for someone who thrives in a hands-on environment, loves keeping moving parts aligned, and takes pride in clean documentation and proactive communication.

What You’ll Do (Day-to-Day)

You’ll be the operational hub between the field team, customers, and leadership—making sure service calls and projects run smoothly from kickoff to closeout.

• Review active jobs, schedules, shutdown windows, and crew assignments daily
• Monitor service tickets to ensure accurate, on-time completion
• Track materials: orders, backorders, deliveries, pickups, and jobsite readiness
• Check in with foremen/lead technicians on safety, progress, blockers, and needs
• Update tracking logs (labor hours, milestones, delays, escalations)
• Communicate schedule shifts and risks to customers before they become problems

Weekly Responsibilities

You’ll help keep projects predictable and audit-ready by staying ahead of the details.

• Review project schedules, labor burn, material spend, and upcoming milestones
• Identify long-lead materials and upcoming shutdown/inspection requirements
• Confirm access requirements with building management and other trades
• Spot-check documentation quality (photos, forms, equipment IDs, testing records)
• Help maintain material stock and field/van organization standards

New Work Walkthroughs Estimating Support

You’ll support the front end of new opportunities so scopes and pricing are accurate.

• Join site walkthroughs to confirm scope, constraints, risks, and access requirements
• Capture photos, equipment data, shutdown needs, permits, and PPE requirements
• Help build clear scope write-ups (assumptions/exclusions)
• Support estimating: labor, material, equipment, and schedule inputs
• Coordinate proposal handoff to leadership/sales

Materials, Logistics, and Job Readiness

You’ll help ensure crews have what they need—when they need it.

• Create/verify bills of materials (BOMs) and confirm lead times/alternates
• Ensure purchase orders have correct delivery details and required dates
• Coordinate receiving, loading dock requirements, and jobsite storage
• Track backorders and escalate risks proactively

Project Startups, Execution Support, and Closeout

You’ll help projects start clean, stay on track, and close with complete reporting.

• Attend Day 1 startups and key milestones (shutdowns, escalations, critical work)
• Confirm tools, materials, permits, contacts, documentation systems, and naming conventions
• Support safety planning (PPE, LOTO coordination, hazard controls)
• Help resolve scope questions and document changes
• Ensure closeout packages are complete, organized, and audit-ready

Documentation Standards You’ll Own

ArcPoint’s reputation depends on clean, professional reporting.

• Verify job names, locations, contacts, and equipment IDs are correct
• Ensure required forms/checklists are included
• Confirm field photos show conditions, nameplates, findings, and corrective actions
• Require clear field notes (dates, anomalies, recommendations)
• Ensure service ticket closeout documentation is complete

What Success Looks Like

• Projects start cleanly, stay on schedule, and close out with complete documentation
• Materials arrive on time with minimal downtime or delays
• Customers get proactive updates and fast escalation when needed
• Field documentation is consistent, organized, and compliance/audit-ready

What We’re Looking For

• Strong coordination skills (you can juggle priorities without dropping details)
• Clear, professional communication—internally and with customers
• Comfortable working around technical trades (electrical/construction/maintenance is a plus)
• Organized and process-driven; you like checklists, logs, and clean documentation
• Calm under pressure and proactive when risks show up

Why ArcPoint

This is a chance to join early, make a real impact, and grow with a company that’s building a high-standard operation in commercial and critical-facility electrical work.