AP Supervisor

About Us

Architectural Surfaces has been a worldwide leader in granite, marble, quartz, tile, and soapstone supply, now in over thirty locations across the United States. Our deep industry experience and excellent reputation give us access to the finest quarries in the world, while our diverse customer base gives us the buying power to bring our customers top-quality natural stone at an economical price. We carry more than 120 colors of natural stone in slabs from Brazil, India, China, Europe, and beyond.

We are looking for smart, dedicated professionals to strengthen our team. We offer career opportunities that provide a unique career experience depending on your skills, career objectives, and preferred work experience. At Architectural Surfaces you'll find a close-knit team and a collaborative, supportive environment that keeps projects running smoothly and customers happy. If you're ready to join a top-notch team, we'd like to hear from you. Architectural Surfaces is an Equal Opportunity Employer and participates in E-Verify.

Architectural Surfaces is a national company with the soul of a family business. We offer a deep inventory of on-trend materials, including a broad selection of quality stone, quartz, and tile for residential and commercial applications. We believe in cultivating knowledge to transcend the transaction and deliver effortless customer experiences. Our expert staff is committed to responsive service and on-time delivery.

As an Accounts Payable Specialist, you will play a crucial role in managing our financial transactions, ensuring vendors are paid accurately and promptly. Your meticulous attention to detail and commitment to maintaining financial integrity will be invaluable as you process invoices, reconcile accounts, and collaborate with cross-functional teams to streamline our accounts payable processes. If you're ready to contribute to a well-organized and efficient finance department, we invite you to apply for this opportunity. Join us and help us maintain financial excellence.

Key Responsibilities

• Leads hiring, onboarding, and training of accounts payable staff to build a skilled, efficient team.
• Provides coaching, assigns workloads, and contributes to performance evaluations
• Oversees accounts payable cash flow reporting to ensure accurate, timely payments and support overall financial health.
• Develops and enforces invoice handling and coding guidelines to ensure accurate general ledger reporting and audit readiness.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payments before controller’s signature is added by reviewing checks and vouchers.
• Reconciles accounts payable sub-ledger to the general ledger
• Proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Accurate employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Proper maintenance of supplier and vendor records, for compliance and audit purposes.
• Document and update standard operating procedures (SOPs) and internal controls as needed.
• Other duties as assigned.
  
  

CORE COMPETENCIES

• Accounts Payable Expertise
• Data Accuracy
• Time Management
• Financial Software Proficiency
• Communication Skills
• Problem Solving
• Team Collaboration
• Adaptability
  
  

Position Qualifications Knowledge, Skills, And Abilities

• Excellent verbal and written communication skills.
• Ability to interpret accounting policies and apply them consistently
• Experience improving AP processes or controls
• Ability to manage through competing deadlines in a fast-paced environment
• Professional judgment in handling confidential financial information
  
  

Education And Experience

• Bachelor’s degree in accounting or business administration with at least one year of accounting experience; or
• Three to four years of progressive accounting experience, including at least two years in a supervisory or managerial role.
  
  

WORK ENVIRONMENT

• Fast-paced office setting with a focus on teamwork and efficiency.
• Collaborative workspaces that encourage interaction and communication.
• Use of computers, accounting software, and office equipment.
• Regular interactions with colleagues, vendors, and internal stakeholders.
  
  

PHYSICAL & MENTAL DEMANDS

• Sitting for extended periods while working on a computer.
• Regular use of hands and fingers for data entry and paperwork.
• Occasional lifting of files and boxes weighing up to 20 pounds.
• Visual acuity to read documents, reports, and computer screens.
• High attention to detail and accuracy in processing financial transactions.
• Ability to prioritize and manage multiple tasks efficiently.
• Strong problem-solving skills to resolve payment discrepancies.
• Effective communication and interpersonal skills for interactions with colleagues and vendors.
• Capacity to work under pressure and meet deadlines.
  
  

Architectural Surfaces participates in E-Verify and is proud to be an equal opportunity employer.