This position supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy. This position also serves as initial contact for all callers and visitors of the organization.

Duties and Responsibilities:

• Prepare and enter all approved invoices for payment

• Code all expenses to the appropriate general ledger account, division, and department per the annual budget

• Interface with departments to secure proper payment approvals

• Oversee maintenance of accounts payable files and records

• Respond to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolve invoice discrepancies

• Process and oversee expense reimbursement and reporting

• Oversee company purchasing card maintenance and reporting

• Prepare accounts payable reports

• Analyze and track accounts payable amounts; prepare analysis of accounts as required

• Assist with monthly closing process

• Assist with preparation for annual audits

• Answer, screen and direct calls on a multi-line phone system in a courteous and professional manner

• Meet and greet all visitors; determine their needs and direct them to the appropriate employee/location

• Open and route incoming mail

• Organize and maintain reception area

• Assist with related special projects or duties as required or assigned by management

Attributes/Experience/Skills:

• Associates degree (AA) or equivalent, at least two years related experience or equivalent combination of education and experience

• Proficient in Excel and Google Suite

• Experience with ERP or similar software

• Excellent written and verbal communication skills

• Excellent attention to detail and accuracy in entering financial data

• Ability to prepare reports and business correspondence

• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages

• Strong organizational, problem solving and analytical skills

• Able to manage priorities and workflow with frequent interruptions