Billing Specialist

Are you ready to join one of the fastest-growing accounting firms in the nation?
At Archer Lewis, we’re proud of our rapid growth and success as we seek to serve local businesses and their owners across the country. We’re looking for passionate individuals to help us on our mission of freeing up our clients to focus on their passions. If you’re seeking a rewarding career in a thriving firm where your expertise and contributions truly make an impact, Archer Lewis is the place for you.

Who We Are:
Archer Lewis is driven by the simple mission of helping local businesses and their owners spend less time on tax and accounting and more time on their passions. As one of the fastest-growing accounting firms in the country, we are delivering our exceptional client service to new clients every day. With a focus on integrity and humility, we’ve built a culture where our people are empowered to grow professionally and deliver value to clients across a variety of industries. As we expand our national footprint, we’re dedicated to maintaining the highest standards of accounting while fostering an environment that supports teamwork, development, and career advancement.

Job Summary:
The Billing Specialist is responsible for overseeing the firm’s billing and collections process, ensuring accurate and timely invoicing, and maintaining effective communication with both clients and internal staff. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining professionalism in all client and team interactions.

Key Responsibilities:

• Communicate with clients in person, by phone, and via email regarding billing questions, payment issues, and account status.
• Manage Work-In-Progress (WIP) time to ensure accuracy and readiness for billing.
• Prepare, produce, and send invoices to clients in accordance with firm guidelines and deadlines.
• Process and deposit client check payments on a consistent and timely basis.
• Follow up with clients on outstanding balances to facilitate prompt payment.
• Collaborate with firm principals to address and resolve roadblocks related to time entry, WIP management, and invoice production.
• Produce and analyze reports on WIP, realization, billing trends, accounts receivable and other firm metrics to assist principals in making informed decisions.
• Forward payments and account details to the Accounts Receivable team and respond to any related questions or concerns.
• Provide backup support to front-desk reception when coverage is needed.
• Maintain accurate billing records and support process improvements to increase efficiency.

Qualifications:

• Prior experience in billing, accounting, or administrative support preferred.
• Strong communication and client service skills.
• Proficiency with billing/accounting software and Microsoft Office Suite.
• Ability to manage deadlines and prioritize multiple tasks.
• High level of accuracy, organization, and attention to detail.

Preferred Qualifications:

• Experience working with CCH Axcess Practice

Benefits & Flexibility:

At Archer Lewis, we offer a comprehensive and competitive benefits package, including:

• Flexible Paid Time Off (FTO)
• Medical Insurance (Full coverage)
• Dental Insurance
• Vision Insurance
• 100% Employer-Paid Short-Term Disability Insurance
• 100% Employer-Paid Long-Term Disability Insurance
• Health and Wellness Resources
• Career Development and Continuing Education Opportunities
• Collaborative, Growth-Oriented Work Environment

This job description is intended to describe the general nature of the work performed. Responsibilities may evolve based on business needs and the strengths and interests of the individual.

Salary : $23 - $26