Pastoral Assistant Stewardship - Salary

OVERVIEW

The PA (Pastoral Assistant) Stewardship position serves as a key liaison for parishioner engagement across our four-church parish family and school. This position combines parishioner outreach and engagement with administrative support for strategic coordination of stewardship initiatives, volunteer programs, and safe environment compliance. The role requires strong interpersonal skills, organizational excellence, and a passion for fostering active participation in parish life.

This is a full-time, in-office position generally from Monday to Friday, 9 AM to 5 PM, with some weekends/evenings to manage and run meetings and/or parish events. (note- 40 hours a week)

POSITION PURPOSE

Develops and implements stewardship and volunteer engagement programs that inspire parishioners to actively participate in parish life through their time, talent, and treasure. Provides database administrative support around registrations, donations, volunteer program coordination (ParishStaq) to ensure smooth parish operations and serves as a welcoming presence for all who interact with the parish family.
 

ESSENTIAL POSITION FUNCTIONS

I. Stewardship & Annual Campaign Management

• Plans and implements for the Annual Stewardship Drive.
• Leads annual appeals and special collections (e.g., Rice Bowl, Peter’s Pence).
• Coordinates data entry related to Giving, Stewardship of Treasure, and ChMS updates.
• Produces reporting and analytics for stewardship performance and parishioner engagement.

II. Volunteer Coordination & Leadership Development

• Recruits, trains, schedules, and manage volunteers across all parish ministries.
• Oversees volunteer leads and ministry coordinators.
• Tracks and reports volunteer hours and participation.
• Coordinates ministry fairs and parish life events.
• Recognizes and celebrates volunteers.

III. Safe Environment (VIRTUS) Administration

• Serves as the Parish Family Safe Environment Coordinator.
• Tracks certifications, processes background checks, and ensures full compliance.
• Maintains confidential VIRTUS records and submits annual reports to the Archdiocese.

IV. Parishioner Welcome, Engagement & Evangelization

• Manage new parishioner registrations and welcome events.
• Creates and maintains the welcome program at church entrances.
• Plans and execute evangelization programs and outreach events.
• Provides bilingual (Spanish) support for communications when needed.

V. Communications (Stewardship & Engagement)

• Plans and executes communications related to Time, Talent, and Treasure.
• Manages stewardship-related content on websites, bulletins, and social media.
• Executes social media campaigns aligned with stewardship messaging.
• Respond promptly to parishioner inquiries (phone, email, in-person).

VI. Data & Systems Management

• Maintains parishioner participation data, volunteer data, and giving data in ParishStaq.
• Ensures accuracy of parishioner records, volunteer assignments, and sacramental notes (as applicable to stewardship).
• Coordinates with the Office Manager on communication planning and execution.

ESSENTIAL QUALIFICATIONS

Primary:

• Willingness and ability to support the mission of the Church.
• Active member of a parish/faith community and in good standing with the Church.
• Strong desire to assist with the growth of the Church and foster stewardship as a way of life.
• Demonstrated bilingual proficiency in English and Spanish, with strong spoken and written communication skills required.

Experience:

• 7 years of administrative experience required.
• Experience in volunteer coordination, event planning, or ministry work preferred.
• Proficient in MS Office tools, particularly Word, Excel, Teams, and database management.
• Experience with church management systems (ParishStaq/ChMS) preferred.

Skills & Competencies:

• Excellent communication skills by phone, email, and in person.
• Strong organizational skills with ability to prioritize and multi-task effectively.
• Detail-oriented with a high degree of accuracy, especially with confidential information.
• Ability to exercise independent judgment and problem-solving.
• Ability to work independently as well as collaboratively in a team.
• Demonstrated ability to work with diverse, multicultural communities.
• Emotional intelligence and ability to build trust with parishioners and volunteers.

Other Elements:

• Desire to grow in personal faith life and enthusiasm for sharing the joy of the Gospel.
• Strong interpersonal skills with ability to inspire and motivate volunteers.
• Flexibility and willingness to work occasional evenings and weekends for parish events.
• Ability to maintain high level of discretion and handle confidential information.

Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.

Salary : $30 - $33