What are the responsibilities and job description for the Administrative Assistant - Hourly position at ARCHDIOCESE OF SEATTLE PAYROLL SERVICES?
Essential Position Duties
- Ensures a hospitable and welcoming presence for parish visitors by providing appropriate assistance in a professional and helpful manner. Answers telephone and ensures accurate and prompt transmission of messages.
- Assists families with faith formation and sacramental requirements by providing appropriate materials, forms, deadlines and fees information.
- Maintains parish database system.
- Maintains sacramental records by recording to sacramental registers, mailing sacramental notices, and fulfilling copy requests.
- Provides clerical assistance as requested by the supervisor including calling to schedule or confirm meetings, filing, copying, sorting and preparing labels.
- Manages office supplies by taking inventory and requesting purchases.
Qualifications:
Education and Experience Required
- High School diploma or general education degree (GED).
- Fluency of English, both verbal and written. Ability to speak Spanish is a plus.
- Experience with MS Office 365 (Word, Excel, Power Point, Teams).
- Experience with a client or church database system.
Qualifications Required
- Strong administrative office experience.
- Professional attitude and appearance.
- Excellent organizational skills, with attention to detail and ability to prioritize.
- Ability to handle and respect confidential and sensitive information.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
Salary : $20 - $23