Parish Life Administrator

SAINT JOHN THE EVANGELIST PARISH

752 Big Oak Road

Morrisville, PA 19067

Decon John P. Teson

Parish Life Director

parishlifedirector@stjohnpa.org

Qualifications

The Parish Life Administrator should have good communication skills to greet callers and welcome visitors to the parish offices. He/she should be competent with the following computer programs: Microsoft Word and Excel, Parish Data base system, Calendar Wiz, and other programs as needed. Further competency is needed regarding emailing, web browsing, data entry and similar functions. The person should be able to prioritize responsibilities and fulfill tasks in a timely fashion.

Responsibilities include but are not limited to:

• Answer all phone calls and greet all visitors to the Parish Office

• Open, review and respond to Parish email requests.

• Receive, sort and distribute mail.

• Type, prepare, produce parish correspondence and documents

• Assist with maintaining the Church and Parish Schedules

• Order and maintain office supplies.

• Order and maintain Church supplies.2

• Collect time sheets from staff members.

Parish Communications

• Mail Sunday Bulletins to homebound.

• Prepare and distribute special parish mailings (stewardship).

• Assist with maintaining parish records and files.

• Retrieve, print and mail tax donations for parish members.

• Assist with the completion of the Pastoral Report.

• Prepare Mass announcements and Intention for Sunday Mass.

Financial Donation and Processing

• Record and process weekly donations.

• Receive, record and acknowledge memorial donations.

• Acknowledge donations according to parish procedures.

Sacramental Records and Certificates

• Maintain Mass intention book

• Prepare and record Announced Mass Cards.

• Prepare Baptismal, Confirmation, and Marriage Certificates from parish records.

• Prepare Letters of Eligibility for Sponsorship (Baptism and Confirmation).

Maintain schedules for Baptisms, Pre Jordan and Funerals

• Schedule Sacrament of Baptism

• Schedule Pre Jordan Class

• Coordinate the schedule of Funerals

• Coordinate and assign volunteers.

Safe Environment

• Update and maintain all Safe Environment Clearances for volunteers and staff

• Complete Pastor’s Report in June.

Work Situation

1. Maintains a regular schedule of forty (35) hours per week - Monday to Friday, 9:00 a.m. to 4:00 p.m.

2. Provided with adequate workspace.

3. Compensation and benefits are arranged separately.

4. The [position] needs to be:

a. An active Catholic in good standing with the Church.

b. An active and visible member of a parish community.

c. A person of deep faith and prayer.

d. A person called to ministry.

Interested candidates should forward via e-mail parishlifedirector@stjohnpa.org a copy of their Resume along with two Letters of Recommendation to Deacon John P. Teson, Parish Life Director.