Accounts Receivable/Collections Clerk

ARCCO Power Systems is seeking a qualified, outgoing individual for the role of Accounts Receivables Specialist

The Accounts Receivable (AR) Specialist is responsible for managing incoming payments, ensuring accuracy of accounts, and maintaining up-to-date records of all receivables. This role requires strong attention to detail, excellent communication skills, and the ability to work effectively with both internal departments and clients. This person must be well organized, flexible and enjoy the administrative challenges of supporting a small office doing many diverse and important job functions. The ideal candidate will be experienced in handling a wide range of duties including: administrative, accounting, running monthly reports and support related tasks.

Pay is commensurate on experience

Duties for Account Management and Account Receivables:

 Maintain Customer database

o Create New Customer Accounts and keep all account information up to date

o Maintain the Ship to Database along with correct sales tax formatting

 Maintain Certificates of Insurance and Tax Exempt Letters database

 Assess customer creditworthiness with management before extending payment terms

Implementing and maintaining A/R accounting policies and procedures

 Monitor and manage aging reports to ensure timely collection of outstanding invoices

o Communicate the status of receivables to management

 Identify and escalate accounts with persistent payment issues

 Follow up with customers on overdue accounts via calls, emails and statements.

• Responding to customer questions and resolving issues

 Send monthly statement on all outstanding accounts

 Reconcile the accounts receivable ledger, discrepancies, investigate, and resolve billing issues or disputes with customers

 Apply open payments to customer accounts accurately

 Work closely with Sales, Billing and Finance teams to reconcile accounts

 Support audits by providing necessary documentation on receivables

 Ensure compliance with company policies, procedures, and accounting standards

 Perform quality work within deadlines with or without direct supervision

 Other duties may be assigned as necessary

 Ability to work effectively and efficiently and handle stress in a multi-tasking environment to

ensure timely completion of duties

 Ability to excel in a dynamic, fast-paces environment both individually as well as part of a team.

Requirements;

Excellent time management skills and ability to multi-task and prioritize work

Acute attention to accuracy and detail in all aspects of responsibilities

Proven administrative experience

Proven Accounts Receivable experience

Excellent written and verbal communication skills

Demonstrated ability to take initiative, anticipate needs and be resourceful

Proficiency in MS Office, including MS Word, MS Word and MS Excel

• Previous A/P and A/R a plus- Accounts Receivable and Collections Experience

Experience with accounting software a plus; training provided

Required education:

• High school or equivalent, and some college preferred

Arcco Power Systems is committed to providing a benefits package that strives to meet the needs of its employees and their dependents. Employees benefits, 401k Retirement Plan, paid vacation, and paid holidays. Arcco Power Systemsstrives to be a professional, fun place to work and is proud to be an equal opportunity employer.

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Accounting: 3 years (Required)

Ability to Commute:

• Baton Rouge, LA 70809 (Required)

Ability to Relocate:

• Baton Rouge, LA 70809: Relocate before starting work (Required)
• Work location is in person
• Pay starting at $18 and commensurate based on experience