Administrative/Human Resources Assistant

The Arc of King County serves all people with intellectual and other developmental disabilities (IDD) across the lifespan, from prenatal diagnosis through end-of-life care. 

Our programs include: 

• Information and Family Support for individuals with IDD, their family members, and community; 

• Supported Living Services for adults living in the community; and 

• Public Policy and Civic Engagement for people who want to ensure communities and public services work for people with IDD 

The Arc promotes and protects the human and civil rights of people with IDD, actively supporting their full inclusion so that they can live, learn, work, and play in the community – making the world a better place for us all. 

For more information about the organization, visit our website at https://arcofkingcounty.org/. 

Position Description

The Administrative/Human Resources Assistant is responsible for maintaining a professional, positive and welcoming front office environment and supporting with administrative functions for the organization and specifically Human Resources. This position requires proficiency in organizing multiple tasks and functions independently. As well as being highly detail oriented. The Administrative Assistant plays a crucial role in supporting The Arc of King County’s day-to-day operations. While supporting the agency’s mission and vision for individuals with intellectual and developmental disabilities.

Organizational Reporting Relationships

Department: Human Resources

Supervisor: Director of Human Resources

Essential Functions

Office Administrative Support:

• Answer incoming general phone calls and emails and respond to inquiries and/or direct the calls.
• Process, scan and distribute mail daily.
• Utilize a specialized bank scanner to deposit checks.
• Procure and replenish office materials and supplies such as printer supplies, paper, office supplies.
• Maintain office equipment by scheduling routine maintenance and calling for emergency service of leased machines (i.e., printers and postage).
• Process bulk mailings and deliver to post office.
• Schedule shared workstations, meeting rooms and parking spot reservations.
• Basic care and organization of staff kitchen, including refrigerator, and keeping kitchen surfaces wiped down.
• Be the point of contact for building janitorial services.
• Maintain business renewals.

Human Resources Support:

• Participate in new hire onboarding of staff.
• Point of contact for walk in employment inquiries.
• Responsible for monthly renewal of DOH credentials for Supported Living Program (SLP) employees.
• Responsible for auditing and maintenance of I-9 documentation for compliance.
• Responsible for maintaining DSHS Background Checks including renewals.
• Responsible for reconciliation of all benefits invoices, including auditing benefit deductions in payroll vs benefits platforms.
• Supporting in personnel record maintenance.

The functions listed above are examples of the various types of work that are expected to be performed in the position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Physical and Other Requirements

• Ability to be productive and maintain prolonged attention in an open office environment
• Daily presence in the office during work week is required
• Ability to use fine motor skills continuously
• Ability to lift up to 20 pounds as needed
• Ability to sit for prolonged periods of time

Salary /Benefits

The Administrative Assistant is a full-time hourly non-exempt position which pays $24 to $26 per hour and is benefits eligible.

Any combination of education, experience and measurable performance which demonstrates the capability to perform the duties of this position.

Minimum qualifications

• Ability to open office punctually at 9:00 am and close office at 4:00 pm
• Proficient in use of Outlook, Word and Excel, with experience using Microsoft Office Suite, Publisher, and SharePoint.
• Excellent organizational skills, attention to detail, interpersonal skills, technologically proficient, positive attitude and willingness to take on and learn new tasks.
• Willingness to take initiative to solve problems and bring concerns to supervisor as needed to foster an efficient, positive and organized work environment.
• Demonstrated knowledge in administrative support work including, but not limited to scheduling, supporting senior managers, drafting written materials, data entry, coordination of projects with multiple deadlines, or working with multiple stakeholders.
• Excellent written and verbal communication skills with ability to communicate effectively about technical problems and solutions. ·
• Demonstrated ability to work effectively with individuals of diverse economic, ethnic and social backgrounds.
• Demonstrated ability to work effectively and positively with individuals with intellectual and developmental disabilities.

If reasonable accommodation is needed, please contact Human Resources at hr@arcofkingcounty.org.   

The Arc of King County is an Equal Employment Opportunity employer.  

All qualified candidates are encouraged to apply. 

Salary : $24 - $26