What are the responsibilities and job description for the Office Coordinator position at Arbour Specialty?
Arbour Specialty is seeking a highly organized, professional, and detail-oriented Office Coordinator to join our team in Macon, Georgia. This is a key position responsible for supporting daily office operations, providing exceptional customer service, and assisting with administrative, accounting, HR, and marketing-related tasks. The ideal candidate is a strong multitasker who thrives in a fast-paced environment, maintains strict confidentiality, and brings a positive attitude and a willingness to help wherever needed.
Key Responsibilities
- Serve as the first point of contact for visitors, guests, and incoming calls
- Greet and assist customers, vendors, and visitors in a professional manner
- Manage front desk operations and maintain a welcoming office environment
- Handle incoming and outgoing mail and package deliveries
- Mail monthly broker statements
- Coordinate meeting logistics, including room setup and refreshments
- Prepare materials and presentations for meetings as needed
- Assist with light accounting duties, including invoice processing, expense report review, and administrative financial support
- Support payroll administration and payroll-related tasks as assigned
- Coordinate office events, employee recognition efforts, holiday gifts, and other team activities
- Order office supplies, lunches, and other necessary office items
- Assist with scheduling appointments, meetings, and calendars
- Support marketing initiatives, including creating flyers, presentations, email marketing campaigns, and communications using Canva, PowerPoint, and Constant Contact
- Maintain organized office files, records, and documentation
- Ensure confidential information is handled with the highest level of discretion
- Provide general administrative support to leadership and other departments as needed
- Perform other administrative, operational, and office support duties as assigned to support the needs of the organization
Qualifications
- Previous experience in an Office Coordinator, Office Administrator, Administrative Assistant, or similar role preferred
- Strong organizational and time-management skills
- Ability to effectively prioritize and manage multiple tasks simultaneously
- Excellent verbal and written communication skills
- Exceptional customer service and interpersonal skills
- High level of professionalism and discretion when handling confidential information
- Proficiency with Microsoft Office Suite, particularly:
- Excel
- PowerPoint
- Outlook
- Word
- Experience with Canva and Constant Contact preferred
- Basic accounting, payroll, or bookkeeping knowledge a plus
- Strong attention to detail and follow-through
- Positive attitude, dependable work ethic, and team-oriented mindset
Why Join Arbour Specialty?
If you enjoy being the person who keeps an office running smoothly, takes pride in providing excellent service, and thrives in a collaborative environment, we'd love to hear from you.
Apply today by clicking on the link below and become an essential part of the Arbour Specialty team!
https://recruiting.paylocity.com/recruiting/jobs/All/4c5fddbe-cf67-489f-bb3a-a8e189d8ecb5/Arbour-Specialty-LLC