Position Details: Administrative Secretary - Extension Office

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Position Details: Administrative Secretary - Extension Office

Location: Rockport, TX Openings: 1 Salary Range: $17.77 per hour

Description

OPEN UNTIL FILLED

Summary Of Position

Provides a variety of general clerical and secretarial support for the County Extension office in accordance with department procedures and statutory regulations. Flexibility required as office conducts a wide variety of programs, tasks and functions.

ORGANIZATIONAL RELATIONSHIPS

• Reports to: County Extension Agents
• Directs: Non-supervisory position
• Other: Has daily contact with clientele groups including youth and adult organizations and clubs; other county employees, public and private schools, state employees, and the general public.
  
  

ESSENTIAL DUTIES/Examples Of Work

• Assists the general public, including answering questions, distributing informational bulletins, making referrals to Extension specialists outside the office, etc., as appropriate;
• Answers the telephone, including responding to questions, directing calls, and/or taking messages as appropriate;
• Develops and maintains electronic and paper files; assists in compiling reports; prepares correspondence; schedules appointments; maintains department calendar including use of conference room;
• Maintains official mailing lists for county, 4-H clubs, Master Gardener association, Leadership Advisory Board, Aransas County Health Coalition, etc.;
• Prepares and distributes newsletters for clientele groups
• Compiles data necessary to answer questions from the public, and assembles special reports;
• Assembles and researches information needed to answer questions from various entities;
• Provides support to agents on meeting deadlines and completing reports.
• Maintain financial records, process purchases, prepare check requests, and travel forms to various funding agencies, including County;
• Assists Extension Agents in submitting monthly reports to the Texas A&M AgriLife Extension;
• Maintains inventory of office equipment, supplies, and publications;
• Maintains standard office equipment and insure equipment is maintained in proper working order;
• Assists Extension Service Agent with special programs; and
• Performs other duties as assigned
  
  

Knowledge Of

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• General office operations and secretarial procedures;
• Basic bookkeeping, recordkeeping and filing techniques;
  
  

Skills/Abilities

• Perform a high volume of work effectively without direct supervision, and exercise sound independent judgement in making timely decisions;
• Proficiency in both oral and written communication;
• Excellent computer skills including proficiency in word processing, spreadsheet and database applications;
• Familiarity with standard office equipment
• Type accurately at a speed of at least 60 words per minute;
• Maintain accurate records and files; prepare various required reports;
• And establish and maintain effective working relationships
  
  

Acceptable Experience & Training

• High school graduation, or its equivalent, plus at least two years of clerical experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.