Administrative/Accounting Professional

Office Administrator

The Office Administrator plays a key role in supporting daily business operations and ensuring the efficient management of administrative and accounting functions. This position is responsible for a variety of office management duties, including recordkeeping, correspondence, bookkeeping, payroll administration, accounts payable and receivable, bank reconciliations, and general administrative support. The Office Administrator will also oversee office supply inventory and assist with maintaining the company's website and social media presence.

Essential Responsibilities:

• Create, maintain, and update personnel, financial, and operational records and databases.
• Coordinate daily office activities to ensure efficiency and compliance with company policies and procedures.
• Manage incoming phone calls, emails, mail, packages, and other correspondence.
• Process accounts payable and accounts receivable transactions.
• Administer payroll and payroll tax reporting.
• Complete monthly bank reconciliations and assist with accounting-related tasks.
• Maintain office supply inventory and coordinate purchasing of office materials.
• Assist with updates and content management for the company website and social media platforms.
• Provide administrative support to team members and assist with special projects as needed.

Qualifications:

• Proven experience as an Office Administrator, Office Manager, Administrative Assistant, or in a related role.
• Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred; equivalent professional experience will be considered. Experience within the AEC industry is preferred.
• Strong accounting and bookkeeping experience required; experience with Deltek Ajera is required.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time management, and multitasking abilities.
• Strong leadership and interpersonal skills.
• Professional communication skills, both written and verbal.
• High level of accuracy and attention to detail.
• Demonstrated initiative, reliability, and strong work ethic.
• Ability to maintain confidentiality and handle sensitive information with discretion.

This position offers the opportunity to contribute to a collaborative team environment while playing a vital role in the overall success and efficiency of the organization.