What are the responsibilities and job description for the Facilities Senior Coordinator [AQ-10484] position at Aquent?
Facilities Senior Coordinator (Workplace Operations)
About The Role
We are seeking a Facilities Senior Coordinator to support workplace operations within a corporate office environment. This individual will serve as a key point of contact for employees, visitors, candidates, and vendors—delivering a seamless, professional, and welcoming workplace experience.
This role is responsible for maintaining a safe, efficient, and engaging office environment by overseeing daily facilities operations, vendor performance, and workplace services. You will partner cross-functionally with teams such as Operations, IT, HR, Safety, and Security to ensure the workplace runs smoothly and meets operational standards.
This is a senior individual contributor role with opportunities to mentor others and drive continuous improvement initiatives.
What You’ll Do
Facilities Operations
Required Qualifications
This is an opportunity to play a critical role in shaping the day-to-day workplace experience. You’ll have ownership over operations, visibility across teams, and the ability to drive meaningful improvements in how the workplace functions.
If you thrive in a hands-on, fast-paced environment and enjoy creating exceptional workplace experiences, we’d love to hear from you.
About The Role
We are seeking a Facilities Senior Coordinator to support workplace operations within a corporate office environment. This individual will serve as a key point of contact for employees, visitors, candidates, and vendors—delivering a seamless, professional, and welcoming workplace experience.
This role is responsible for maintaining a safe, efficient, and engaging office environment by overseeing daily facilities operations, vendor performance, and workplace services. You will partner cross-functionally with teams such as Operations, IT, HR, Safety, and Security to ensure the workplace runs smoothly and meets operational standards.
This is a senior individual contributor role with opportunities to mentor others and drive continuous improvement initiatives.
What You’ll Do
Facilities Operations
- Oversee day-to-day facilities operations, ensuring a clean, safe, and fully functional workplace
- Conduct routine inspections and identify opportunities for improvement
- Coordinate preventative and corrective maintenance with internal teams and vendors
- Manage and track work orders to ensure timely resolution
- Support workplace readiness for audits, events, and peak operations
- Manage relationships with service providers (janitorial, HVAC, security, waste, etc.)
- Monitor vendor performance against SLAs and KPIs
- Conduct vendor audits and communicate expectations
- Track invoices, validate completed work, and support budget adherence
- Deliver a high-quality experience for employees and visitors
- Coordinate office moves, seating assignments, and workspace setup
- Support employee engagement initiatives and on-site events
- Respond to workplace requests and concerns with professionalism and urgency
- Support facility-related projects from planning through execution
- Coordinate office improvements, furniture installations, and space changes
- Track timelines, budgets, and stakeholder communication
- Identify opportunities to improve efficiency and reduce costs
- Assist with budget tracking and expense management
- Monitor purchase orders and invoices
- Maintain asset inventories and facilities documentation
- Mentor junior team members and provide operational guidance
- Develop and maintain standard operating procedures (SOPs)
- Partner cross-functionally to improve workplace operations
- Lead meetings and support continuous improvement initiatives
Required Qualifications
- 3 years of experience in facilities management, workplace operations, property management, or a related field
- Experience managing vendors and coordinating maintenance or repairs
- Strong organizational and project coordination skills
- Ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Proficiency with Excel and standard business tools
- Experience working cross-functionally with multiple stakeholders
- Experience with facilities or work order systems (e.g., ServiceNow, Corrigo, or similar)
- Knowledge of workplace safety standards or compliance requirements
- Experience with project management tools (e.g., Asana, Monday, Jira, or similar)
- Exposure to budget tracking, invoices, and purchase orders
- Experience supporting office moves, space planning, or workplace events
- Ability to lift and move equipment or supplies (up to ~50 lbs)
- Comfortable with a mix of desk work and active, on-site responsibilities
- Ability to respond to occasional after-hours issues or emergencies
- Flexibility for occasional travel as needed
This is an opportunity to play a critical role in shaping the day-to-day workplace experience. You’ll have ownership over operations, visibility across teams, and the ability to drive meaningful improvements in how the workplace functions.
If you thrive in a hands-on, fast-paced environment and enjoy creating exceptional workplace experiences, we’d love to hear from you.
Salary : $19 - $21