Administrative Assistant 3 [210156]

Join a pioneering global technology leader dedicated to innovation and shaping the future of digital experiences. Our mission is to empower every person and organization on the planet to achieve more, and we do this by fostering a culture of collaboration, creativity, and impact. We are seeking talented individuals to join our dynamic teams and contribute to groundbreaking initiatives that touch millions worldwide.

Are you a highly organized and proactive administrative professional ready to make a significant impact within a fast-paced environment? We are looking for a dedicated individual to provide essential support to our strategic marketing initiatives, directly contributing to the seamless operation and success of our executive leadership. In this pivotal role, you will be instrumental in ensuring our leaders can focus on driving strategic outcomes, knowing that their administrative needs are expertly managed.

What You’ll Do

• Manage intricate calendars and scheduling for multiple executives, ensuring optimal time management and prioritization.
• Coordinate comprehensive travel arrangements and efficiently process business expenses.
• Plan and execute various meetings and events, handling all logistical details from inception to completion.
• Support department operational functions, including financial processes and facility coordination.
• Oversee the procurement of essential goods and services, such as equipment, office supplies, and reference materials, and manage vendor relationships.
• Serve as a primary point of contact for the department, facilitating smooth communication and operations.
• Undertake and successfully complete special projects as assigned, demonstrating adaptability and initiative.
  
  

What You’ll Bring

• Proven experience performing complex administrative functions for senior-level management.
• Demonstrated expertise in managing multiple executive calendars and coordinating complex schedules.
• Proficiency in arranging domestic and international travel and processing expense reports.
• Strong organizational skills with the ability to coordinate successful meetings and events.
• Experience with departmental operational support, including financial and facility-related tasks.
• Adept at managing procurement processes and maintaining vendor relationships.
• Exceptional communication and interpersonal skills, capable of interacting effectively with internal and external partners.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
  
  

**About Aquent Talent**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, diverse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.