What are the responsibilities and job description for the Procurement Specialist position at Aptonet?
Procurement I
Location: Ridgecrest, CA (Onsite – no telework)
Work Schedule: 9/80 Alternate Work Schedule (Week 1: 44 hrs, Week 2: 36 hrs)
Assignment Type: Contingent (Classic) – Potential conversion to Leidos FTE
Program: AEWTTR – Aircrew Electronic Warfare Tactical Training Range
Security Clearance: None required
Role Summary
The Procurement I professional supports day-to-day procurement activities related to supplier contracts, sourcing, and compliance in a regulated government contracting environment. This role focuses on executing defined procurement tasks, supporting supplier management, ensuring FAR/DFAR compliance, and maintaining audit-ready documentation. Work is closely supervised and typically involves smaller, less complex procurement activities in support of production and engineering teams.
Key Responsibilities
- Execute procurement strategy in accordance with priorities and guidance provided.
- Identify, evaluate, and qualify suppliers to ensure compliance with contract and regulatory requirements.
- Prepare, issue, and manage solicitations for quotes.
- Negotiate terms, conditions, pricing, lead times, and delivery requirements.
- Review and interpret customer requirements to ensure procurement compliance and resolve uncertainties as needed.
- Collaborate with Production and Engineering teams to translate specifications, BOMs, and Statements of Work (SOWs) into procurement packages.
- Monitor supplier performance, track deliveries, and manage long-lead risks, delays, or non-compliance to mitigate schedule impacts.
- Maintain procurement documentation, audit trails, change orders, and supplier records to ensure contractor and government audit readiness.
- Maintain accurate procurement logs and update purchase status in program trackers.
- Collaborate with Finance to support budget tracking, cost reporting, reconciliations, and cost avoidance initiatives.
- Match purchase orders, invoices, and receipts; help resolve invoice holds, pricing discrepancies, and missing documentation.
- Assist Finance with month-end close documentation.
- Prepare and manage DD254, DD-1149, and other required shipping documentation.
- Coordinate inbound and outbound shipments with warehouses, carriers, and freight forwarders.
- Support audits, corrective action plans, vendor risk management, and supplier qualification/validation documentation.
- Ensure adherence to company procurement policies, ethics standards, and regulatory guidelines.
- Ensure procurement documentation satisfies FAR/DFAR ratings and flow-down requirements.
- Respond promptly to RFIs from local leadership.
- Attend weekly procurement meetings and interface with subcontractors on a weekly basis.
- Ensure accurate daily timecard entries.
Required Technical Skills
- Procurement execution within government or regulated contracting environments.
- Supplier sourcing, evaluation, qualification, and performance monitoring.
- Contract and procurement compliance (FAR/DFAR).
- RFQ/RFP preparation and management.
- Negotiation of pricing, terms, delivery schedules, and lead times.
- Procurement documentation management and audit readiness.
- Purchase order, invoice, and receipt reconciliation.
- Shipping and logistics coordination.
- Preparation of DD254, DD-1149, and related procurement/shipping documents.
- Cross-functional collaboration with Engineering, Production, Finance, and subcontractors.
Preferred / Nice-to-Have Skills
- Former Department of Defense (DoD) experience.
Qualifications & Experience
- High school diploma or equivalent with 1–3 years of prior relevant experience, or
- Bachelor’s degree (BA) or equivalent experience with less than 2 years of prior relevant experience.
- Ability to apply basic procurement principles, theories, and standard procedures.
- Experience working under close supervision on task-based or project-specific activities.
- Strong attention to detail, accuracy, timeliness, and ability to remain effective under pressure.