Senior Technical Publications Specialist

Job Overview:

We are seeking an experienced desktop publisher and document coordinator to lead both document production and document control functions. This role combines hands-on publishing expertise with oversight of document management systems and compliance. You will be supported by a team of technical editors and report to the Technical Publications Manager. The ideal candidate will create high-quality technical document templates while ensuring proper workflows, version control, and adherence to internal and client standards.

Key Responsibilities/Accountabilities:

• Design, format, and publish complex documents ensuring consistency and professional quality.
• Develop and maintain templates, macros, and automation tools across Word, Excel, PowerPoint, InDesign, and Illustrator.
• Oversee document control systems, processes, and version control, ensuring compliance with APTIM SOPs and client guidelines.
• Manage document uploads, tracking, storage, and distribution using internal and client database systems.
• Ensure accuracy, completeness, and quality of technical documentation prior to submission.
• Coordinate document submissions, revisions, and responses with internal teams and external stakeholders.
• Train and support project teams on document formatting best practices, templates, and control procedures.
• Collaborate with project teams, technical writers, engineers, and managers to streamline documentation workflows.
• Continuously improve document production and control processes through technology and creative solutions.

Basic Qualifications:

• Minimum 5 years of combined document control and desktop publishing experience, preferably in government contracting or engineering environments.
• Expertise in Microsoft Word, Excel, PowerPoint, Adobe Illustrator, InDesign, and Acrobat Pro.
• Proficiency in macro creation, VBA scripting, and template building.
• Strong knowledge of document management systems, databases, and version control practices.
• Excellent organizational skills, attention to detail, and ability to manage multiple projects under strict deadlines.
• Strong communication skills and ability to collaborate across diverse teams.

Preferred Skills:

• Knowledge of proposal and technical document production for government or DoD clients.
• Familiarity with Chicago Manual of Style or similar guidelines.
• Experience with large-scale environmental remediation or construction projects.
• Experience with MadCap software or similar tools.
• Portfolio demonstrating previous work in formatting, templates, and document systems.

Application Requirements:

Interested candidates should submit a resume and cover letter highlighting relevant document control and publishing experience, including NAVFAC and NIRIS expertise. Work samples are a plus.

ABOUT APTIM

APTIM enhances the quality of the environment, wellbeing of people, resilience of communities, and opportunity for employees to make a difference, not just a living. A leading professional solutions firm, we specialize in environmental, sustainability, resilience, and infrastructure solutions. Our team of experts provide these integrated solutions for forward-thinking government agencies, commercial and industrial clients, and energy customers. Together, we create sustainable and resilient communities for all.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $65,000 to $80,0000 per year. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

Employee Benefits

APTIM Federal Services, llc is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/.

• • Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
  • Company paid and optional Life insurance
  • Short-term and long-term disability insurance
  • Accident, Critical Illness, and Hospital Indemnity coverage
  • Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
  • 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:

   

  • APTIM 401(k) Guide
  • APTIM - Helpful Documents

   

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Salary : $65,000 - $800,000