What are the responsibilities and job description for the Talent Acquisition Specialist position at APSI Construction Management?
Position Overview/Job Summary
The Talent Acquisition Specialist plays a key role in the recruitment process, supporting the team from job requisition creation to candidate offer management. This role involves full-cycle recruiting, sourcing candidates through various channels, screening resumes, pre-screening candidates, coordinating interviews, and communicating effectively with candidates throughout the hiring process. The specialist will collaborate closely with hiring managers to gather feedback, help refine recruiting strategies, and ensure a smooth candidate experience. This position also includes maintaining the ATS system, handling reference checks in partnership with HR, and ensuring compliance with relevant employment laws.
Essential Job Functions
This role operates on a standard 8:00am – 5:00pm schedule. The position will initially be onsite to support onboarding and team integration. Following a successful initial period and based on performance and business needs, there may be an opportunity to transition to a hybrid or remote work arrangement.
Physical Requirements
The role involves sitting for extended periods, using office equipment and computers, and moving between sitting and standing positions. It requires intense concentration to review and enter financial data, and frequently use hands and fingers to handle tasks. Specific vision abilities include close, distance, color, peripheral vision, depth perception, and focus adjustment. Clear communication and the ability to understand others’ speech are essential. The role also requires bending to file and lifting 10-20 pounds.
The Talent Acquisition Specialist plays a key role in the recruitment process, supporting the team from job requisition creation to candidate offer management. This role involves full-cycle recruiting, sourcing candidates through various channels, screening resumes, pre-screening candidates, coordinating interviews, and communicating effectively with candidates throughout the hiring process. The specialist will collaborate closely with hiring managers to gather feedback, help refine recruiting strategies, and ensure a smooth candidate experience. This position also includes maintaining the ATS system, handling reference checks in partnership with HR, and ensuring compliance with relevant employment laws.
Essential Job Functions
- Job Requisition & Posting Management: Assist in managing job requisitions, collaborating with hiring managers to ensure job postings are clear and aligned with position requirements.
- Candidate Sourcing & Pipeline Creation: Source candidates through multiple channels, including job boards, staffing agencies, and networking, and build a pipeline for current and future hiring needs.
- Screening & Interview Coordination: I reviewed resumes, conducted initial candidate screenings, and coordinated interviews with hiring managers. I also assisted with reference checks and managed personnel forms and documentation.
- Candidate Communication & Feedback: Ensure timely and clear communication with candidates throughout the hiring process, collect feedback from candidates and hiring managers to refine the process.
- Offer Negotiation & Documentation: Assist in preparing and sending offer letters and other related documentation.
- ATS Management & Tracking: Keep the ATS updated with candidate details, track hiring progress, and support the creation of recruitment reports for management.
- Exclusivity Forms & LAWA Submissions: Work with HR and the marketing team to ensure proper documentation for exclusivity agreements and LAWA submissions are completed.
- Innovative Recruiting Strategies: Help identify new job boards, platforms, and networking methods to attract top talent.
- Ongoing Communication & Reporting: Participate in team huddles, kick off meetings and maintain tracking sheets, and provide necessary recruitment updates.
- Bachelor's Degree required
- 3-5 years as a recruiter/HR professional in the AEC industry
- Experience in full life-cycle recruitment
- Ability to manage the recruitment of multiple positions simultaneously
- Ability to collaborate and build relationships
- ADP Experience is preferred
- Experience with MS Office Suites
- LinkedIn Recruiter, AIA, Glassdoor, indeed, and other sites related to recruiting
- Strong organizational, problem–solving, and analytical skills
This role operates on a standard 8:00am – 5:00pm schedule. The position will initially be onsite to support onboarding and team integration. Following a successful initial period and based on performance and business needs, there may be an opportunity to transition to a hybrid or remote work arrangement.
Physical Requirements
The role involves sitting for extended periods, using office equipment and computers, and moving between sitting and standing positions. It requires intense concentration to review and enter financial data, and frequently use hands and fingers to handle tasks. Specific vision abilities include close, distance, color, peripheral vision, depth perception, and focus adjustment. Clear communication and the ability to understand others’ speech are essential. The role also requires bending to file and lifting 10-20 pounds.
Salary : $80,000 - $85,000