What are the responsibilities and job description for the Administrative Specialist position at APR Consulting?
APR Consulting, Inc. has been engaged to identify a Administrative Specialist
Location: Durham, NC 27705
Position: Administrative Specialist
Pay Rate: $26/hr
Duration: 13 weeks
Expected Shift: 40 hrs/week
8am to 4:30pm
Location: Onsite
Job Summary:
The Administrative Specialist (Job Code 4556) is to provide administrative support for the Director of Graduate Medical Education. This individual will report directly to the Director. The Director is responsible for the quality and success of Duke’s Graduate Medical Education enterprise, which includes almost 1200 residents and fellows, in approximately 150 training programs. This work is accomplished with the collaboration of approximately 140 program directors and 50 program coordinators. The Department of Graduate Medical Education is comprised of eight full-time staff and three faculty.
Job Requirements:
- High School Diploma/GED
- 1 years of high level administrative experience. Previous as an executive assistant would be highly beneficial
- MUST have experience supporting an executive and complex calendar management
- GME experience highly preferred.
Job Duties:
Job duties include, but are not limited to:
• Administrative support for Catherine Kuhn, MD, Director, Graduate Medical Education, and Associate Dean for Graduate Medical Education
o Complex calendar management
o Generation of complex reports and documents for meetings
o Provide support for internal meetings led by Dr. Kuhn including reserving conference rooms
o Draft and complete correspondence and powerpoint presentations
• Coordination of Institutional Educational Processes
o Tracking accreditation results, trends and data entry into comprehensive data base/residency management system (ACGME)
o Support processes regarding institutional reviews (APE-I) of ACGME programs for maintenance of accreditation.
o Organization and production of the Annual Institutional Report
o Prepare results reports post-Match for archiving purposes
o Prepare materials for DIO for accreditation site visits
• Administrative Support for Institutional Committee for Graduate Medical Education (ICGME), GME Patient Safety and Quality Committee (GME PSQC), and Graduate Medical Education Committee (GMEC) Subcommittees
o Organize and prioritize agenda items and minutes
o Prepare and reconcile meeting minutes with Institutional Requirements
• Special Projects
o Coordinate activities required for CLER visit (every 18-24 months)
o Support administrative functions such as trainee hearings and appeals
o Administrative support for GME Educator special projects
Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!
Location: Durham, NC 27705
Position: Administrative Specialist
Pay Rate: $26/hr
Duration: 13 weeks
Expected Shift: 40 hrs/week
8am to 4:30pm
Location: Onsite
Job Summary:
The Administrative Specialist (Job Code 4556) is to provide administrative support for the Director of Graduate Medical Education. This individual will report directly to the Director. The Director is responsible for the quality and success of Duke’s Graduate Medical Education enterprise, which includes almost 1200 residents and fellows, in approximately 150 training programs. This work is accomplished with the collaboration of approximately 140 program directors and 50 program coordinators. The Department of Graduate Medical Education is comprised of eight full-time staff and three faculty.
Job Requirements:
- High School Diploma/GED
- 1 years of high level administrative experience. Previous as an executive assistant would be highly beneficial
- MUST have experience supporting an executive and complex calendar management
- GME experience highly preferred.
Job Duties:
Job duties include, but are not limited to:
• Administrative support for Catherine Kuhn, MD, Director, Graduate Medical Education, and Associate Dean for Graduate Medical Education
o Complex calendar management
o Generation of complex reports and documents for meetings
o Provide support for internal meetings led by Dr. Kuhn including reserving conference rooms
o Draft and complete correspondence and powerpoint presentations
• Coordination of Institutional Educational Processes
o Tracking accreditation results, trends and data entry into comprehensive data base/residency management system (ACGME)
o Support processes regarding institutional reviews (APE-I) of ACGME programs for maintenance of accreditation.
o Organization and production of the Annual Institutional Report
o Prepare results reports post-Match for archiving purposes
o Prepare materials for DIO for accreditation site visits
• Administrative Support for Institutional Committee for Graduate Medical Education (ICGME), GME Patient Safety and Quality Committee (GME PSQC), and Graduate Medical Education Committee (GMEC) Subcommittees
o Organize and prioritize agenda items and minutes
o Prepare and reconcile meeting minutes with Institutional Requirements
• Special Projects
o Coordinate activities required for CLER visit (every 18-24 months)
o Support administrative functions such as trainee hearings and appeals
o Administrative support for GME Educator special projects
Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!
Salary : $26