ACCOUNTS RECEIVABLE SPECIALIST

The Accounts Receivable Specialist is responsible for executing the company's accounts receivable process, including generating invoices, tracking customer payments, resolving billing discrepancies, following up on outstanding invoices, and maintaining accurate customer records to ensure timely collection of revenue, while adhering to company policies and accounting standards.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Process, email and save daily invoice billing & credits in ERP System and share files
• Review and correct sales tax on invoices
• Process customer payments, enters cash receipts after verifying account information
• Process AR payment remittances
• Update AR portion of Cash Activity Logs
• Reconcile customer accounts and collects on past dues, send out customer accounts statement
• Release or unblock customers orders
• Process customer payment term application, run credit checks and references
• Compile documentation for Duty Drawback Program
• Process customer resale/tax exemption certificate
• Reconcile monthly sales tax reports and verify resale certificates on file
• Process AR inquires, check and response AR emails
• Compile daily sales reports and assist in month end close
• Cross train in Accounts Payable function

Minimum Requirements:

• Work Experience 2 - 5 years’ experience in a corporate accounting or finance role with a bulk of experience being in an accounts receivable function, preferably strong experience in reporting sales tax
• Skills/Attributes Proficiency with Microsoft Office Suite, SAP or other ERP systems, strong attention to detail and ability to manage multiple tasks
• Qualifications (Education, Degrees, Certifications) Bachelor’s degree in Accounting, or equivalent experience

WORK CONDITIONS

Work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Variations in conditions may occur under certain circumstances.

PHYSICAL DEMANDS:

• Prolonged Sitting & Computer Use: Majority of the work is performed at a desk, requiring extended periods of sitting, typing, and data entry.
• Frequent Walking & Standing: Regular movement within the office to retrieve documents, attend meetings, and support facility or inventory control tasks.
• Lifting & Carrying: Occasionally required to lift and carry office supplies, files, or small equipment (typically up to 2025 lbs).
• Repetitive Motions: Frequent use of a keyboard, mouse, and office equipment such as printers, scanners, and telephones.
• Visual & Auditory Requirements: Must be able to read financial reports, analyze data on screens, and communicate effectively in person, via email, and over the phone.
• Office & Facility Interaction: May involve occasional movement to oversee office equipment maintenance, security systems, and inventory control areas.
• General Physical Activity: Occasional bending, reaching, or kneeling to access files, organize storage areas, or set up office equipment.

TRAVEL: This job requires minimal travel (less than 5%)