What are the responsibilities and job description for the Executive Administrative Assistant position at AppleOne?
A wellness company is seeking a dynamic Executive Administrative Assistant to provide executive support, legal compliance, and project management for this high-growth start-up organization. Seeking a highly organized professional who will manage multiple priorities, to bring a proactive, results-driven approach to project execution.
Responsibilities include...
Executive Support:
• Manage priorities, calendar, and communications for the CRO
• Prepare documents, briefs, and follow-ups for project completion
• Act as a central point of coordination across internal and external partners
• Review and proof contracts, agreements, and documents
• Track and organize all legal and compliance-related materials
• Maintain registry of evolving legislation impacting product markets
• Partner with external legal counsel when needed
Project Management & Execution:
• Manage timelines, stakeholders, and deliverables across multiple initiatives
• Build systems and workflows for compliance tracking and operational efficiency
• Review bills and documentation for accuracy and alignment
• Bring order, tracking, and follow-through to a founder-led environment
Qualifications:
• 5 years of executive administrative assistant experience
• Prior legal experience preferred
• Proficient with MS Office, Google Suite, CRM Systems
• Adept at leveraging AI tools for research, tracking, and process improvement
• Possesses exceptional attention to detail and document accuracy
• Strong project management mindset with the ability to drive execution
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#8824
Company DescriptionResponsibilities include...
Executive Support:
• Manage priorities, calendar, and communications for the CRO
• Prepare documents, briefs, and follow-ups for project completion
• Act as a central point of coordination across internal and external partners
• Review and proof contracts, agreements, and documents
• Track and organize all legal and compliance-related materials
• Maintain registry of evolving legislation impacting product markets
• Partner with external legal counsel when needed
Project Management & Execution:
• Manage timelines, stakeholders, and deliverables across multiple initiatives
• Build systems and workflows for compliance tracking and operational efficiency
• Review bills and documentation for accuracy and alignment
• Bring order, tracking, and follow-through to a founder-led environment
Qualifications:
• 5 years of executive administrative assistant experience
• Prior legal experience preferred
• Proficient with MS Office, Google Suite, CRM Systems
• Adept at leveraging AI tools for research, tracking, and process improvement
• Possesses exceptional attention to detail and document accuracy
• Strong project management mindset with the ability to drive execution
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#8824
This company offers growth and a great group of people to work with.
Salary : $65,000