What are the responsibilities and job description for the Construction Office Manager position at AppleOne?
Client is seeking a detail-oriented and proactive Construction Office Manager to oversee day-to-day administrative, financial, and compliance operations. This role is key to ensuring smooth coordination between the field and office, supporting project management, and maintaining accuracy across contracts, billing, and reporting. The ideal candidate is highly organized, customer-service oriented, and experienced in managing administrative functions in a construction environment.
In this role you will manage and maintain all contracts, subcontractor documents, and Certificates of Insurance as well as coordinate with insurance brokers to ensure compliance with coverage and documentation requirements.
The Construction Office manager will be tracking licensing, certifications, and compliance deadlines for the company and subcontractors, preparing and processing Work-in-Progress (WIP) billing, change orders, and Accounts Receivable (AR) tracking as well as support financial reporting and reconciliation using QuickBooks Online.
In this role you will process payroll through ADP, including certified payroll and prevailing wage reporting, assist with project cost tracking and expense reporting as well as maintain organized digital and physical filing systems.
The Construction Office Manager role will serve as the primary point of contact for clients, vendors, and subcontractors, support management with scheduling, documentation, and administrative projects and implement and improve office processes for efficiency and accuracy.
The Construction Office Manager will assist with bid preparation, tracking, and data organization, and coordinate with project managers to gather documents and ensure timely bid submissions.
Qualifications
3 years of experience in office management, construction administration, or project accounting.
Proficiency in QuickBooks Online, ADP, and Microsoft Office Suite (especially Excel).
Knowledge of prevailing wage, WIP, and construction billing practices preferred.
Strong organizational and multitasking skills with a high level of attention to detail.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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In this role you will manage and maintain all contracts, subcontractor documents, and Certificates of Insurance as well as coordinate with insurance brokers to ensure compliance with coverage and documentation requirements.
The Construction Office manager will be tracking licensing, certifications, and compliance deadlines for the company and subcontractors, preparing and processing Work-in-Progress (WIP) billing, change orders, and Accounts Receivable (AR) tracking as well as support financial reporting and reconciliation using QuickBooks Online.
In this role you will process payroll through ADP, including certified payroll and prevailing wage reporting, assist with project cost tracking and expense reporting as well as maintain organized digital and physical filing systems.
The Construction Office Manager role will serve as the primary point of contact for clients, vendors, and subcontractors, support management with scheduling, documentation, and administrative projects and implement and improve office processes for efficiency and accuracy.
The Construction Office Manager will assist with bid preparation, tracking, and data organization, and coordinate with project managers to gather documents and ensure timely bid submissions.
Qualifications
3 years of experience in office management, construction administration, or project accounting.
Proficiency in QuickBooks Online, ADP, and Microsoft Office Suite (especially Excel).
Knowledge of prevailing wage, WIP, and construction billing practices preferred.
Strong organizational and multitasking skills with a high level of attention to detail.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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