What are the responsibilities and job description for the Administrative Coordinator position at AppleOne?
We are seeking a Front Desk & Facilities Support Coordinator to join our team and help create a welcoming, organized, and efficient workplace environment. This role will serve as the first point of contact for employees, visitors, and vendors while supporting daily administrative and facilities operations at our Deer Park headquarters and assisting with office needs across multiple locations nationwide.
The ideal candidate is highly organized, professional, and enjoys being the person who keeps an office running smoothly. This position offers the opportunity to take ownership of front desk operations, office supplies, vendor coordination, and workplace support initiatives.
Key Responsibilities:
- Serve as the primary point of contact for visitors, employees, and incoming calls, providing a professional and welcoming experience.
- Maintain a polished and organized reception area that reflects company standards.
- Manage office supply purchasing, inventory, and distribution across multiple locations.
- Coordinate with vendors to ensure timely deliveries and resolve supply-related issues.
- Oversee breakroom supplies, stocking, and overall appearance of shared office spaces.
- Handle mail distribution, shipping, courier services, and other administrative tasks.
- Assist with meeting coordination, scheduling, and internal office events.
- Partner with building management to coordinate maintenance requests and office repairs.
- Support general office operations while maintaining confidentiality with sensitive information.
Qualifications:
- 2 years of experience in office administration, office management, facilities support, or a related role.
- Strong organizational skills with the ability to prioritize and manage multiple tasks.
- Excellent written and verbal communication skills.
- High attention to detail and ability to work independently.
- Proficiency with Microsoft Office Suite and office management systems.
- Professional, friendly, and customer-service-oriented approach.
- Ability to handle confidential information with discretion.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Salary : $24