Purchasing Coordinator

Sales & Purchasing Coordinator Location: Trenton, NJ (On-site, Monday–Friday 9:00 AM – 5:00 PM)

Salary: $60,000 – $65,000 annually (based on experience)

Employment Type: Full-time, On-site

We are a specialized recruiting firm partnering with a rapidly growing wholesale/distribution company in Trenton, NJ to find a highly organized Sales & Purchasing Coordinator. This is a key role created due to strong company growth. The ideal candidate will thrive in a fast-paced environment, possess excellent attention to detail, and have strong communication skills.

Position Overview This multifaceted on-site position combines purchasing, sales order processing, and bookkeeping (AR/AP) responsibilities. You will play a critical role in managing purchase orders, sales orders, vendor relationships, customer communications, and financial tasks using NetSuite and QuickBooks.

Key Responsibilities Purchasing & Operations

• Create and manage purchase orders (POs) from creation through receipt and invoice matching in NetSuite
• Create and pay bills in NetSuite; accurately enter and pay freight bills on time
• Prepare and provide a daily payment list to leadership
• Communicate with vendors regarding pricing, lead times, and delivery schedules
• Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods
• Monitor inventory levels and initiate replenishment orders as needed
• Resolve discrepancies in purchase orders, invoices, and shipments promptly
• Generate reports on purchasing, open orders, and fulfillment status

Bookkeeping (AR/AP)

• Create and email customer invoices accurately and on time
• Manage Accounts Payable and Accounts Receivable
• Perform regular account reconciliations and handle collections on outstanding balances
• Prepare financial reports as requested

Sales Coordination

• Process and manage sales orders end-to-end, including bulk orders and drop shipments
• Proactively update customers on order status, shipping timelines, and any changes or delays
• Serve as the primary point of contact for order-related customer inquiries and support
• Support the sales team with administrative tasks, documentation, and follow-ups
• Maintain data in NetSuite and SmartSuite; generate sales reports as needed
• Coordinate communication between customers, vendors, and internal teams

Required Qualifications

• 3–5 years of hands-on NetSuite experience (PO, SO, inventory, billing, and reporting modules) — Required
• 3–5 years of QuickBooks experience — Required
• Proficiency in SmartSuite, Microsoft Excel, and Outlook
• Strong understanding of AR/AP processes, reconciliations, and basic financial reporting
• Excellent organizational skills with high attention to detail
• Strong written and verbal communication skills
• Proven ability to manage multiple priorities and high-volume tasks in a fast-paced, deadline-driven environment
• 3–5 years in purchasing, sales order coordination, or combined operations/bookkeeping roles

Preferred Qualifications

• NetSuite certification or advanced user experience
• Background in wholesale, distribution, or procurement industries
• Familiarity with EDI or 3PL coordination

What We Offer

• Competitive salary of $60,000 – $65,000 based on experience
• Health, dental, and vision benefits
• Paid time off and company holidays
• Supportive, collaborative team environment with opportunities for growth

If you are a detail-oriented professional with solid NetSuite and QuickBooks experience and enjoy working in a dynamic, growing company, we want to hear from you!