Payroll Administrator - US Payroll Tax

Payroll Administrator - US Payroll Tax

About the Role: Are you a detail-oriented payroll professional with a deep understanding of US tax compliance? We are looking for a highly motivated Payroll Administrator - US Payroll Tax to take ownership of our federal, state, and local payroll tax activities. In this role, you will drive payroll tax reporting, planning, and compliance, leveraging top-tier systems like SAP, ADP GlobalView, and UKG Pro.

If you excel at navigating complex tax regulations, managing reconciliations, and partnering with HR and finance teams, we want you on our team!

What You’ll Do

• End-to-End Tax Compliance: Manage US payroll tax tasks, including federal and state tax compliance, reporting, and filings.
• Reconciliation & Funding: Oversee payroll tax reconciliation, approve payroll runs, and prepare weekly cash flow reports for treasury and tax funding.
• Form Management: Balance, reconcile, and approve critical tax forms (941, 940, W2, W2c, 499W2, 499W2c) and amended returns.
• Jurisdiction & Setup: Manage new POA forms, tax authority setups, and ensure employees are coded with the correct local tax jurisdictions.
• Audits & Year-End: Lead the quarterly and year-end tax processes for the US and Puerto Rico. Serve as the point of contact for payroll tax audits, providing reporting, testing, and remediation.
• Complex Tax Calculations: Handle specialized tax issues involving expatriates, employee relocations, and retroactive taxes.
• Legislative Strategy: Partner with our HR Service Center and payroll vendors to ensure new tax legislation is accurately implemented. Support M&A tax activities as needed.

What You Bring

• Education: Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field (CPA or advanced degree is strongly preferred).
• Experience: 3–5 years of payroll administration experience, coupled with 3–5 years of dedicated financial reporting or payroll tax experience.
• Technical Skills: Deep knowledge of end-to-end payroll procedures and General Ledger (GL) reconciliation. SEC financial reporting experience is a plus!
• System Proficiency: Strong, hands-on experience using at least one of the following: Workday, SAP Payroll, ADP GlobalView, or UKG Pro.
• Soft Skills: High attention to detail, ability to handle highly confidential information, and excellent written and verbal communication skills (fluent in English). You are adaptable, independent, and thrive in time-critical situations.