Payroll Administrator - Sarasota, FL

Job Type: Contract (Approximately 20 months)

Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM

Possible Start Date: February 2026

Salary Range: $45,000 – $65,000 annually (based on experience)

Position Summary

We are seeking a detail-oriented and highly organized On-Site Field Administrator/Davis Bacon Payroll Process to support our construction project team. The ideal candidate will be responsible for administering Davis-Bacon payroll compliance and providing administrative support directly on the jobsite. This is a full-time, on-site position based in a jobsite trailer.

Key Responsibilities:

Davis Bacon Payroll Administration

• Prepare and submit weekly payroll in accordance with Davis-Bacon prevailing wage requirements.
• Verify and calculate employee hours, wages, fringes, and benefits.
• Ensure certified payroll reports are accurate and submitted on time.
• Maintain compliance with federal, state, and local labor standards.
  
  
  

On-Site Administrative Support

• Serve as the primary administrative contact on the jobsite.
• Manage and maintain project documentation, logs, and records.
• Coordinate with project managers, superintendents, subcontractors, and field personnel.
• Answer phones, prepare correspondence, and support daily office operations.
• Track subcontractor insurance certificates, licenses, and compliance documentation.
• Assist with timekeeping, invoicing, and general bookkeeping tasks as needed.
  
  
  

Qualifications

• 3-5 years of proven experience with Davis-Bacon payroll administration required
• Strong understanding of prevailing wage laws and certified payroll requirements.
• Excellent organizational, communication, and time management skills.
• Proficiency with payroll software and Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and maintain confidentiality.
• Previous construction office experience preferred.
  
  
  

Work Environment

• On-site at the construction jobsite with office space provided in a trailer.
• Typical hours are 8:00 AM – 5:00 PM, Monday through Friday.
• Must be comfortable working in a construction environment and interacting with field personnel.
  
  
  

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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