What are the responsibilities and job description for the Office Manager position at AppleOne Employment Services?
AppleOne is assisting a client looking for a highly organized, high-energy Office Manager to support a growing, tight-knit team of ~23 employees. This individual will take full ownership of day-to-day office operations - proactively managing schedules, coordinating logistics, and ensuring the office runs smoothly and efficiently.
Key Responsibilities
- Own and manage all office operations and administrative functions
- Coordinate calendars, scheduling, and travel arrangements for internal team members
- Serve as the front office presence (light reception duties, occasional visitors)
- Lead new employee onboarding logistics
- Maintain a clean, organized, and well-functioning office environment
- Provide administrative support including:
- Updating company website content
- Drafting and editing press releases
- Supporting internal communications
- Coordinate tradeshows and events, including:
- Researching opportunities and costs
- Booking booths
- Coordinating attendee logistics and travel
- Oversee and support bookkeeping functions (~20%), including:
- Working in QuickBooks
- Assisting a part-time accounting manager
- Supporting invoicing, tracking, and general financial organization
- Take initiative in driving team accountability (e.g., ensuring schedules are followed, leading office-wide organization efforts)
What We’re Looking For
- A proactive, high-energy self-starter who takes ownership and executes without constant direction
- Strong organizational skills with the ability to manage multiple priorities and keep others on track
- Detail-oriented with strong calendar and scheduling management skills
- Positive, team-oriented mindset with a willingness to roll up sleeves
- Ability to operate with discretion and professionalism in a confidential environment
Required Qualifications
- 5 years of experience in office management, administrative operations, or similar role
- Experience with QuickBooks (hands-on, not just exposure)
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Experience coordinating logistics such as travel, events, or office operations
Nice to Have
- Experience updating or maintaining website content
- Exposure to marketing support functions (e.g., press releases, events, tradeshows)
- Prior experience in a small to mid-sized company environment
Salary : $60,000 - $70,000